Position Overview
Uniquipt is seeking a professional, organized and proactive Reception & Sales Administration Coordinator to support our Dubai office.
This is a varied front- and back-office role combining reception, sales administration and commercial support. The successful candidate will be well presented, confident in communication, highly organized and comfortable coordinating with customers, suppliers and colleagues.
Key Responsibilities
Reception & Office Administration
- Welcome visitors, customers and suppliers and handle incoming calls and enquiries professionally.
- Manage correspondence, couriers, documentation, meetings and general office administration.
- Maintain organized commercial records and ensure the office and showroom remain professional and customer-ready.
Sales & Commercial Support
- Prepare and format quotations, commercial documents and presentations.
- Register and maintain customer enquiries and opportunities in the company CRM/ERP system.
- Follow up quotations, enquiries and outstanding actions as requested by the sales team.
- Maintain accurate customer and supplier records and coordinate product information, catalogues, datasheets and certificates.
- Assist with purchase orders, sales orders and related documentation.
- Coordinate with sales, operations, logistics and management on order status and customer requirements.
- Prepare basic Excel reports and management summaries.
Marketing & Business Support
- Assist with customer visits, meetings, seminars and company events.
- Support the distribution of presentations, brochures and marketing materials.
- Maintain business-development contact databases and assist with LinkedIn and marketing coordination where required.
Candidate Requirements
- 2–4 years' experience in administration, reception, sales coordination or a similar office-support role; UAE experience is strongly preferred.
- Excellent spoken and written English with professional communication skills.
- Good working knowledge of Microsoft Outlook, Word and Excel, with confidence learning CRM/ERP systems.
- Strong organizational, follow-up and document-management skills.
- Able to manage multiple priorities independently with accuracy and reliability.
- Professional, proactive and comfortable communicating with customers, suppliers and senior management.
- Experience in industrial, engineering, trading, equipment, power generation or B2B environments is an advantage.
What We're Looking For
A friendly but business-minded individual who takes ownership, follows through on tasks and is willing to learn Uniquipt's products and business. The ideal candidate will be discreet, dependable and interested in developing into a broader sales-support or office-coordination role.
Career Development
For a strong performer, this position offers the opportunity to progress into a Senior Sales Coordinator, Commercial Coordinator or Office Administrator role as Uniquipt expands across the UAE and wider GCC region.
Apply
Please submit your updated CV and contact details for consideration.
