Industry: Trading/Construction
Experience: 3-5 years
Salary: AED 4,000 - 5,500
We're looking for an organised, detail-oriented, proactive professional to support our purchasing, logistics, shipment coordination, documentation, and reporting.
Key Responsibilities
Purchasing & Suppliers
- Prepare and process PRs and POs
- Obtain quotations and prepare comparative statements
- Follow up with suppliers on pricing, availability, confirmations, and delivery schedules
- Maintain the supplier database; assist with vendor evaluation and performance tracking
Logistics & Shipments
- Coordinate local and international shipments with suppliers, freight forwarders, transporters, and warehouse
- Track shipment status, ETAs, and delays; escalate when needed
- Arrange deliveries and maintain accurate shipment trackers
Reporting, Documentation & Filing
- Maintain accurate purchase, shipment, delivery, and supplier records (physical and digital)
- Prepare regular purchase, logistics, and delivery reports
- Track open POs, pending deliveries, quotations, and outstanding requirements
- Check documents for missing information, discrepancies, or errors
Excel & ERP
- Maintain data and prepare reports and tracking sheets in Excel
- Enter and update transactions in the ERP system
Internal Coordination
- Work with warehouse, site/operations, accounts, and management
- Follow up on pending requests, flag delays, shortages, and discrepancies promptly, and keep management updated
Requirements
- Bachelor's degree or diploma in Logistics, Supply Chain, Procurement, Accounting, Finance, Business Administration, or related field
- Experience in purchasing, logistics, supply chain, procurement, accounting, finance, or trading operations (logistics/shipment coordination highly preferred)
- Strong Excel skills and ERP experience (FirstBit ERP is an advantage)
- Strong documentation, filing, and record-keeping skills
- Excellent attention to detail, communication, follow-up, and time management
