DescriptionClick here to meet some of the City’s “CAN DO” employees.
INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED.A RESUME WILL NOT BE CONSIDERED IN DETERMINING YOUR QUALIFICATIONS FOR THIS POSITION.The City of Fayetteville is currently recruiting for a Police Records Manager to, under general direction, supervises, assigns, reviews, and coordinates day-to-day activities of the Police Department’s Central Records Unit including managing the maintenance, retrieval, protection, retention and destruction of all police records; ensures work quality and adherence to established policies and procedures; and performs the more technical and complex tasks relative to the assigned area of responsibility. Performs difficult management and administrative work that requires the exercise of independent judgment, initiative. Completes related work and special projects as required.
Essential Duties & Responsibilities
Minimum QualificationsFor a complete job description, click here.Any Combination Of Experience And Training That Would Likely Provide The Required Knowledge And Abilities Is Qualifying. A Typical Way To Obtain The Knowledge And Abilities Would Be:
Please Note: Candidates selected for hire will be required to submit proof of education prior to a firm job offer being made. Therefore, to avoid delays in the hiring process, it is strongly recommended that you attach a copy of your official graduation certificate(s) from higher level institution(s) at the time of your application submission.
Experience:Four years of increasingly responsible administrative or records management experience, including two years of lead or supervisory responsibility.
Training:High School diploma supplemented by college level coursework or specialized training in business administration, public administration or a related field.
Required:LICENSING & CERTIFICATIONS:Possession of an appropriate valid driver’s license and ability to maintain insurability. Possession of, or the ability to obtain a DCI/NCIC certification within 90 days, and possession of, or the ability to obtain a Notary Public Certification within six (6) months from date of hire.
Preferred:None.
Per North Carolina Administrative Code – “A conviction of a crime or unlawful act defined as a Class B misdemeanor renders an applicant or certified DCIN user ineligible to become certified as a DCIN user when such conviction is within 10 years of the application date of request for DCIN certification. A conviction of a felony or two or more Class B misdemeanors regardless of the date of conviction renders an applicant or certified DCIN user permanently ineligible to hold such certification.”From the time of closing, the selection process is anticipated to last **approximately** 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen and a background investigation, driving history check and polygraph and/or CVSA to be conducted by the Police Department.An Equal Opportunity Employer
*Health And Dental Insurance:*The City of Fayetteville Employee Healthcare Benefit Plan provides comprehensive and affordable health and dental coverage while maintaining reasonable costs to employees. Coverage is available for all regular status employees scheduled to work 30 hours or more per week. Employees may also choose to cover eligible dependents. The premium is deducted on a pre-tax basis, with the City paying a portion of the premium. Qualifying employees are eligible for benefits on the 1st day of the month following 30 days of service.
Employer Paid LeaveVacation Leave:Regular employees begin accruing vacation leave the first day of employment. Accruals are based on years of service
and the number of hours an employee is scheduled to work.
Sick Leave:Regular employees begin accruing sick leave the first day of employment. Accruals are based on the number of hours
scheduled to work; regular full-time employees accrue eight (8) hours per month. Sick leave hours accumulate without
limits and may be used toward creditable service upon retirement from the NC Local Governmental Retirement System.
Holidays:The City of Fayetteville observes 12 paid holidays per calendar year. When Christmas day is on a Wednesday, an
additional holiday is provided making for 13 paid holidays.
Bereavement:Regular employees are eligible for bereavement leave. The City will authorize 24 hours per calendar year to mourn or
attend a funeral or memorial service of a family member.
*Retirement:*The City of Fayetteville assists employees in securing their financial future during retirement by participating in the NC
Local Governmental Employees’ Retirement System, administered by the State of North Carolina. Regular employees
scheduled to work 20 hours or more per week become members in the retirement system upon employment. As a member
of this system, employees are required to contribute 6% of their gross salary on a tax-deferred basis.
*Deferred Compensation Plans:*To further assist employees in saving for retirement, the City offers two supplemental retirement savings programs. These
programs enable regular full-time, and part-time employees working at least 20 hours per week, an opportunity to save a
portion of their salary on a tax-deferred basis to supplement their retirement benefits. These programs are the NC 401(k)
plan and NC 457 plan; both administered by Empower. The City currently contributes 4% of base salary to an eligible
employee’s NC 401(k) account.
*Cafeteria Plan / Supplemental Benefits:*Realizing that each employee may have different insurance needs, the City offers its employees the opportunity to supplement City-provided benefits by selecting from the benefits listed below. These benefits are offered at employee's expense through payroll deduction:
Flexible Spending Accounts (FSAs) – Healthcare and Dependent Care Reimbursement Accounts (pre-tax)
Short-Term and Long-Term Disability Insurance
Optional Life & Accidental Death & Dismemberment
*Death Benefit:*The first year an employee contributes to the retirement system, the City provides a death benefit of $3,000 once the
employee is benefits eligible. After one year as a contributing member of the Retirement System, a death benefit is provided
by the NC Retirement System that is equal to the highest 12 months’ salary in a row during the 24 months before death, no
less than $25,000 and no more than $50,000. There is no cost to the employee for this benefit.
*Pay Periods / Deduction For Benefits / Direct Deposit:*City employees are paid bi-weekly (every other Friday). Benefit deductions are taken for 24 pay periods of the year. As an added convenience and safety measure, the City requires all new employees to sign up for direct deposit.
*Employee Assistance Program:*The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance
on legal, financial and personal issues affecting your health, relationships and job.
01
Responses to the supplemental questions must reflect the information provided under the "Work Experience" section of the application. Your responses will be used to determine whether or not you possess the minimum qualifications required for this position at the time of application.
02
How did you hear about this position?
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In the list below you will find automatic disqualifiers for employment with the Police department. Please make sure you review this information carefully. Criminal History- Candidates shall NOT have committed or been convicted of: a. a felony; b. a crime for which the punishment could have been imprisonment for more than two years; c. a crime or unlawful act defined as a "Class B misdemeanor" within the five year period prior interview date ; d. four or more crimes or unlawful acts defined as "Class B misdemeanors" regardless of the date of conviction; e. a combination of four or more Class A Misdemeanor or Class B Misdemeanor regardless of the date; f. DWI g. Drug Use h. Marijuana: Cannot have used it in any capacity within the last 12 months. i. Schedule 1,2,&3 Drugs: Cannot have used it within the last 5 to 10 years. Click here to find the list of what drugs are included in Schedule 1, 2, & 3.
04
Per North Carolina Administrative Code – "A conviction of a crime or unlawful act defined as a Class B misdemeanor renders an applicant or certified DCIN user ineligible to become certified as a DCIN user when such conviction is within 10 years of the application date of request for DCIN certification. A conviction of a felony or two or more Class B misdemeanors regardless of the date of conviction renders an applicant or certified DCIN user permanently ineligible to hold such certification."
05
Are you a current City of Fayetteville employee?
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Have you held an out-of-state driver's license (other than NC) in the past 3 years?
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Do you currently possess a valid driver's license?
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Do you currently have an acceptable driving record in accordance with the City of Fayetteville driving standard? Click here to view the City of Fayetteville's driving standard's list of an unacceptable driving record criteria.
09
This position requires meeting and maintaining vehicle insurability with the City of Fayetteville. Are you willing to accept this condition of employment?
10
How many years of increasingly responsible experience do you have in administrative or records management?
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Briefly describe your experience in administrative or records management. (If this question does not apply, please type N/A in the space provided below.)
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Do you have specialized training/college level coursework in business administration, public administration or a related field?
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Briefly describe your specialized training/college level coursework in business administration, public administration, public administration or a related field. (If this question does not apply, please type N/A in the space provided below.)
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How many years of lead or supervisory experience do you have?
15
Please select the number of employees you have had the opportunity to supervise:
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How many years of clerical experience do you have?
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How many years of experience do you have working in Police Records?
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Briefly describe your experience working in Police Records. (If this question does not apply, please type N/A in the space provided below.)
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Do you understand Records Retention Laws?
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Do you have experience in budget preparation?
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Briefly describe your experience in budget preparation. (If this question does not apply, please type N/A in the space provided below.)
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Do you have experience using RMS?
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Briefly describe your experience using RMS. (If this question does not apply, please type N/A in the space provided below.)
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Do you have experience with the use of Microsoft Office Suites?
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Briefly describe your experience using Microsoft Office Suites. (If this question does not apply, please type N/A in the space provided below.)
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Do you have experience using Laserfiche?
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Briefly describe your experience using Laserfiche? (If this question does not apply, please type N/A in the space provided below.)
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This position requires you to possess a DCI/NCIC certification within 90 days from the date of hire. Are you willing to accept this condition of employment?
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This position requires you to be commissioned by the State of North Carolina as a Notary Public within 6 months from the date of hire. Are you willing to accept this condition of employment?
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This position requires you to work around and with police officers, police K-9's, weapons, intoxicated persons, offensive and explicit language, and child abuse cases. Are you willing to accept this working condition?
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This position requires working a flexible shift schedule to include evenings, weekends and holidays. Are you willing to accept this working condition?
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This position requires sitting for long periods of time. Are you willing to accept this working condition?
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INCOMPLETE APPLICATIONS WILL NOT BE PROCESSED! You may attach a resume; however, the application MUST include a 10-year history. Please answer all questions on the application in their entirety and your application MUST include the following:
