Job Title: Office Coordinator | Part-Time / Hybrid
Location: Beirut, Lebanon
Job Type: Part-Time
Workplace Model: Hybrid
Language Requirement: Proficiency in French is Mandatory
Deadline for Submitting Application - Friday 11th, September 2026 - 23:59 PM GMT+2
About Head Recruit:
We are a dynamic hiring agency representing a diverse group of companies across multiple industries and countries. Our clients are established enterprises, offering a wide variety of opportunities for talented professionals. With a global reach and expertise in various sectors, we are dedicated to connecting top-tier talent with the right roles to drive growth and success.
Job Description:
They seek an organized and proactive Office Coordinator | Part-Time to provide administrative and coordination support. The role focuses on facilitating communication between departments, preparing and tracking Minutes of Meeting (MOM), managing executive records, and supporting day-to-day administrative functions to ensure smooth and efficient operations.
Key Responsibilities:
- Administrative Support: Provide comprehensive administrative support, including managing schedules, coordinating meetings, handling correspondence, and supporting daily executive operations.
- Documentation & Record Keeping: Organize and manage both physical and electronic files, ensuring documents are current, confidential, and easily accessible.
- Interdepartmental Communication & Follow-Up: Act as a communication link between the General Manager and internal departments, ensuring information, requests, and decisions are clearly communicated. Track action items, follow up with departments on assigned tasks, and report progress
- Research & Analysis Support: Conduct research and analysis to support strategic and operational needs, including gathering information on industry trends, market conditions, internal processes, and best practices. Analyze data from various sources to provide clear insights, prepare summaries and briefing materials, and support informed decision-making. Undertake ad hoc research assignments, evaluate tools or initiatives, and contribute to continuous improvement by identifying opportunities based on research findings.
- Data Management & Reporting: Accurately input, maintain, and update data in internal systems and databases. Assist in preparing summaries, reports, and dashboards for management review.
- Coordination & Task Support: Support cross-functional initiatives and special projects assigned. Coordinate with different departments to ensure alignment and timely execution of tasks.
- Correspondence & Stakeholder Coordination: Draft, review, and manage internal and external communications, including emails, letters, and official memos.
- Meeting (MOM) Management: Prepare, circulate, and maintain accurate Minutes of Meetings, track agreed actions, deadlines, and responsible parties, and follow up to ensure timely completion.
Qualifications:
- Education: High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
- Experience: Previous experience in administrative support, data entry
- Language: Fluency in French & English is required; proficiency in additional languages is a plus.
Skills:
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Ability to manage multiple tasks and prioritize effectively.
- Strong problem-solving skills and the ability to work independently.
Attributes:
- Proactive and able to take initiative.
- High level of integrity and discretion in handling confidential information.
- Team player with a positive attitude.
What We Offer:
- Competitive salary and benefits package.
- Opportunities for professional growth and development.
- A dynamic and supportive work environment.
How to Apply:
- If you`re a motivated individual with the skills and experience we are looking for, we encourage you to apply by submitting your resume & qualifications, and interest in this position through LinkedIn Easy Apply.
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