Main job duties and responsibilities:
- Lead the end-to-end preparation of technical and financial proposals for FM tenders (hard services, soft services, housekeeping, security, landscaping, MEP, etc.).
- Review RFPs, RFQs, and tender documents to identify scope, requirements, and evaluation criteria.
- Develop tender execution plans including timelines, responsibilities, and submission methods.
- Ensure compliance with all client instructions, formats, and submission procedures.
- Prepare technical narratives, methodology, mobilization plans, staffing plans, and service delivery models for FM projects.
- Review site surveys and translate findings into tender requirements and cost implications.
- Collaborate with operations, procurement, HR, and QHSE to gather technical inputs, manpower costs, equipment lists, and subcontractor pricing.
- Lead internal tender review meetings and ensure alignment across departments.
- Manage and track clarifications with clients regarding scope and tender requirements.
- Ensure all technical proposals adhere to FM industry standards and company guidelines.
- Conduct risk assessments for each tender and highlight potential gaps.
- Review and proofread all tender documents for accuracy, consistency, and completeness.
- Supervise and tender engineers during data collection and document preparation.
- Provide training and coaching on proposal writing, pricing logic, and tender procedures.
- Maintain a tender log with submission dates, win/loss analysis, and key insights.
- Present tender outcomes and lessons learned to senior management.
- Perform any additional tasks that might be necessary for easier workflow, within the main frame of the job’s specialty.
Job requirements:
Educational background and previous experience:
- Bachelor’s degree in mechanical engineering, Electrical Engineering, Industrial Engineering, or related field.
- Min. 10 years of experience in tendering within a Facility Management, FM services, MEP operations, or construction services company.
Knowledge and Functional Skills:
- Excellent understanding of FM services (MEP, housekeeping, landscaping, security, waste management, etc.).
- Strong cost estimation and pricing skills.
- Proficiency in Excel, tender costing models, and proposal writing.
- Strong analytical, communication, and coordination skills.
- Ability to work under pressure and meet strict deadlines.
- Strong leadership and team management abilities.
- Attention to detail and high-quality documentation skills.
