Job description:

Job Scope

Handle the flow of procurement activities and ensure that procurement processes are implemented in accordance with ABC guidelines with the coordination of the Procurement Manager.

Main Duties and Responsibilities

Ensure that all purchases activities are conducted in accordance with ABC purchasing policies and procedures;

Establish and maintain good relationship with suppliers for a smooth running operation;

Seek for offers and proposals from different suppliers to get the best deals;

Negotiate, compare and evaluate prices to achieve best rate and cost savings while meeting product specifications;

Prepare, follow up and ensure delivery of purchase orders in an accurate and timely manner;

Ensure products and items received match the purchase order requirements in terms of pricing, quantity and quality;

Prepare and continuously update agreements/contracts for different departments and ensure accurate allocations by Division;

Maintain and update the tracking table and shared vendor’s list based on the internal users’ feedback;

Perform twice per year a market review to benchmark the products, prices and services and prepare an action plan accordingly;

Meet regular and different suppliers for quality selection when needed;

Seek the approvals on expenses from the concerned Head of Divisions when needed;

Ensure accurate update of the Procurement database and software (items, price, specifications, etc.);

Track the “Non Conforming Product Report” on SharePoint and take corrective actions immediately in coordination with the Procurement Manager such as: return the products to the supplier, prevent reordering the same quality/item, etc.;

Provide recommendations and feedback to Operations in order to plan the forecast for short and long terms requirements and avoid any shortage of materials and price increases;

Generate monthly reports in an accurate and timely manner such as: cost effectiveness, price escalation, fuel consumption, consumption vs. budget per site, etc.;

Handle the department filing and e-filing;

Perform other job related duties as assigned.

Key Relationships

Internal

All ABC Departments

External

Suppliers

Position Requirements

Education

Bachelor’s Degree in Business or equivalent

Required Certificates

N/A

Experience

2 years experience in procurement or a related field with a proven track record of success.

Competencies

Communicate with impact

Convey information, ideas and concerns clearly and concisely to groups or individuals either verbally or in writing;
Listen actively, avoid interruptions, negotiate persuasively and respond appropriately to others to achieve results;
Display positive body language and facial expressions

Flexibility & Adaptability

Understand and welcome the importance of change/new ideas, consider it as a positive opportunity for growth while maintaining effective operation and optimistic attitude;
Demonstrate flexibility and effectiveness in difficult and stressful situations, deal with and overcome obstacles and barriers;
Identify and apply best practices to meet productivity and quality goals while showing willingness to learn and adapt new methods, environment, people and cultures;
Think "outside the box" to generate/accept novel ideas and approaches and to offer creative or improved solutions.

Customer Focus

Build, develop and maintain strong relationships with internal and external customers by understanding and delivering high quality services which meet customer needs.

Drive for Results

Set high standards of performance to achieve aggressive goals and persist in the face of obstacles and difficulties;
Improve the quality of work and deliver outstanding results by respecting the deadlines

Accountability & Mature Confidence

Hold self and others accountable for measurable high-quality, timely and cost-effective results;
Take responsibility for work products, services and results, protect confidential information, accept responsibility for mistakes and comply with the ABC Policies and Procedures;
Project assertiveness and self-assurance;
Manage own anxieties, show maturity, control emotions and appear confident to others

Teamwork

Cooperate with colleagues in a respectful manner and build trust to accomplish common goals;
Work with employees and encourage team spirit within or across their department and value the contribution of others.

Job Knowledge & Technical Skills

Possess strong data analysis and a designated level of technical skills as per the job description and keep up with current developments and trends in areas of expertise;
Know what it takes to be successful in this role by setting priorities, managing time effectively, and ensuring quality and accuracy of outputs;
Keep abreast of development of other departments and up-to-date on the policies, services, products and trends affecting area of work.

Additional Requirements

Professionalism in appearance.