Job Purpose: Reporting to HR & administrative Manager, the HR & Admin coordinator willown day-to-day HR administration, ensuring accurate records, timely completion of recurring processes and responsive employee support. Serve as the first point of contact for routine HR matters, resolving requests within approved policies and escalating exceptions appropriately. Provide CEO calendar and meeting coordination support.
Key Accountabilities:
- Maintain and reconcile attendance and leave records for weekly and monthly paid employees.
- Follow up on missing punches, absences, discrepancies and outstanding approvals with employees and managers.
- Prepare verified attendance and payroll inputs within agreed deadlines.
- Prepare factory performance-pay calculations using approved criteria and validated inputs for management review.
- Maintain supporting documentation and escalate unresolved discrepancies before payroll cutoff.
- Publish approved vacancies and maintain recruitment and candidate databases.
- Screen applications against agreed job requirements and conduct initial telephone or in person screening.
- Prepare shortlists for review and coordinate interviews, assessments and feedback.
- Maintain timely candidate communication and follow up on outstanding recruitment actions.
- Maintain accurate, complete and confidential employee records in the ERP, SharePoint and designated files.
- Update employee information and track missing documents, relevant expiry dates and required renewals.
- Coordinate onboarding requirements, documentation, induction schedules and relevant departmental arrangements.
- Track completion of onboarding and probation-review milestones.
- Coordinate exit documentation, clearance, asset-return confirmations and required system updates.
- Act as the first point of contact for routine employee questions and administrative requests.
- Draft circulars, memos and other employee communications for approval.
- Prepare warning documentation only under the HR Director’s instructions and approval.
- Record and report policy deviations; support managers with administrative follow-up.
- Maintain employee uniform and locker allocation records, coordinating with the relevant operational owners.
- Coordinate training and employee-event logistics as assigned, subject to core HR priorities.
- Identify practical improvements to forms, trackers and recurring administrative processes.
- Coordinate the CEO’s calendar, meeting invitations, confirmations and meeting logistics.
Skills, Knowledge & Experience Required
- Bachelor’s degree in HR, Business Administration or a related field, or equivalent relevant experience.
- Approximately 3–5 years of practical HR administration experience.
- Confidentiality, discretion and clear communication.
- Experience with attendance records, payroll inputs, recruitment coordination and employee documentation.
- Strong working knowledge of Excel, HR/ERP systems and shared document platforms.
- Strong written and spoken Arabic and English.
- Professional, empathetic, respectful with sound judgement.
