Role Description
We are hiring an Administration Assistant for a full-time, on-site role based in Downtown Beirut. Our client is an international citizenship, residency and government-document services company serving private clients and high-net-worth individuals across multiple nationalities.
This role supports management and the senior administrator with the day-to-day running of the office. We are looking for an organised, accurate and discreet person who takes ownership of their work — someone who keeps records and trackers in order without being chased, follows tasks through to completion, and can be trusted with confidential client information.
Key Responsibilities
- Manage correspondence, calendars, appointments, meetings and assigned follow-ups
- Prepare, format, organise and maintain documents, files, records and internal trackers
- Perform accurate data entry, keeping administrative and client records complete and up to date
- Support management and the senior administrator with scheduling, document preparation, filing and daily office coordination
- Coordinate couriers, office supplies, vendors, service providers and building-management requirements
- Assist with client enquiries and support the preparation, issuance and tracking of quotations
- Follow up on assigned client matters and provide sales support to the leadership team
- Maintain strict confidentiality, accuracy and professional conduct at all times
Requirements
- 2+ years in an administrative, office coordination, executive support or documentation role
- Experience preparing quotations or handling client records is a strong advantage
- Strong Microsoft Office skills, particularly Outlook, Word and Excel
- High attention to detail and accuracy in data entry and document preparation
- Highly organised, proactive and able to manage several priorities at once
- Discreet and reliable when handling confidential client information
- Well-presented and professional in dealings with clients and senior management
Languages
- Arabic & English (French is an advantage)
If you think we can be a match, please send your CV to hr@internationalglobaltalent.com
