We are seeking a proactive Procurement Coordinator with 1 to 3 years of procurement experience within construction or contracting companies to support our project purchasing activities, supplier sourcing, and material delivery schedules in Jordan.
Key Responsibilities
Purchase Requisitions and Sourcing Receive and review purchase requisitions from project teams, verifying specifications, quantities, budgets, and required delivery dates before processing. Clarify technical requirements with site engineers and project managers to ensure materials are sourced to the approved specifications. Identify, pre-qualify, and source reliable suppliers for construction materials, equipment, and project requirements. Obtain a minimum number of competitive quotations for each requirement in line with company procurement procedures. Research the local market for alternative suppliers and cost-effective options that meet quality and schedule requirements.
RFQs and Bid Comparisons Prepare and issue Requests for Quotation (RFQs) with clear scope, specifications, quantities, delivery terms, and submission deadlines. Follow up with suppliers to ensure quotations are received complete and on time and clarify any deviations or exclusions. Prepare comparative bid analyses covering price, technical compliance, delivery time, payment terms, and warranty. Support quotation evaluations and negotiations and submit recommendations to management for approval.
Purchase Orders and Logistics Prepare and issue purchase orders based on approved quotations, ensuring accuracy of prices, quantities, terms, and conditions. Confirm supplier commitments and order acknowledgements and manage any changes or amendments to issued orders. Track delivery schedules and expedite suppliers to ensure materials arrive on site on time and as specified. Handle urgent site material requirements and coordinate fast-track purchasing when needed. Coordinate with site storekeepers to confirm receipt of materials and resolve any shortages, damages, or discrepancies.
Cross-Functional Coordination Collaborate closely with project teams to understand material needs, priorities, and site schedules. Coordinate with subcontractors and suppliers on delivery arrangements, technical submittals, and material approvals. Work with the finance department on supplier invoices, payment follow-up, and matching invoices against purchase orders and delivery notes. Streamline procurement workflows and suggest improvements to reduce lead times and costs.
Documentation and Compliance Maintain accurate and organized procurement records, including requisitions, RFQs, quotations, comparisons, purchase orders, and delivery notes. Build and update the supplier database with contact details, product categories, pricing history, and approval status. Prepare periodic procurement status reports, purchase order logs, and supplier performance evaluations. Ensure all procurement activities comply with company standards, approval authorities, and procurement policies.
Qualifications and Requirements Diploma or bachelor’s degree in civil engineering, Mechanical Engineering, Electrical, or a related field. 1 to 3 years of direct procurement experience within construction or contracting companies. 1 to 3 years of construction experience, with good knowledge of construction materials, site operations, and project requirements. Strong knowledge of supplier sourcing, quotations, purchase orders, and procurement documentation. Proficiency in Microsoft Office (ERP system experience is an advantage). Fluent in Arabic with a good command of English.
Working Conditions Full-time, on-site at the company's head office in Amman, Jordan, with regular coordination with project sites, suppliers, and subcontractors.
