The ideal candidate will provide top-level assistance for high level executives. They should be highly organized, reliable, and proactive to provide direct support to the CEO while managing the company’s day-to-day administrative and office requirements.
Key Responsibilities:
- Manage the CEO’s calendar, appointments, meetings, and daily schedule.
- Handle calls, emails, correspondence, and follow-ups.
- Prepare, organize, and format documents, letters, and reports.
- Coordinate and follow up on orders and administrative requests.
- Arrange business and personal travel, appointments, and bookings when required.
- Manage daily office administration and ensure smooth office operations.
- Manage office supplies and coordinate purchasing of stationery, printer supplies, kitchen supplies, and other essentials.
- Coordinate with IT and external providers regarding technical issues, equipment, and support.
- Assist with personal and family-related commitments when required.
- Prepare and process bank letters, transfers, and other administrative banking requirements.
Qualifications
- Previous experience in Executive Assistance, Office Administration, or a similar role.
- Excellent organizational and time-management skills.
- Strong communication and follow-up abilities.
- Excellent written and spoken English.
- Good knowledge of MS Office and general office tools.
- Discreet, trustworthy, and able to handle confidential matters.
- Proactive, detail-oriented, and able to work independently.
- Professional attitude with strong interpersonal skills.
Location: Gemmayzeh, Beirut - Lebanon
Employment: Full-time
If you are organized, dependable, and enjoy taking ownership of your responsibilities, we would be pleased to hear from you.
