Job Purpose
To provide high-level executive, administrative, and operational support to the CISO, ensuring effective coordination, follow-up, reporting, and communication across the departments reporting to the CISO. The role will also support management reporting, budgeting follow-up, data analysis, and process improvement using digital and AI tools.
Roles and Responsibilities
- Provide direct executive and administrative support to the CISO.
- Coordinate and attend meetings, prepare meeting minutes, and track action items.
- Attend selected meetings on behalf of the CISO when required and ensure proper follow-up on decisions and agreed actions.
- Coordinate and follow up with department managers on pending actions, deliverables, priorities, and updates.
- Prepare weekly, monthly, and ad-hoc management reports and presentations.
- Consolidate reports and information received from different departments for management review.
- Support budgeting activities and follow up on CAPEX and OPEX-related items.
- Support cost control activities by tracking expenses, budgets, and required financial updates with relevant stakeholders.
- Prepare reports, dashboards, and data analysis using Excel and Power BI.
- Use AI and automation tools to improve reporting, documentation, productivity, and workflow efficiency.
- Support project and initiative tracking, including timelines, deliverables, risks, and follow-up actions.
- Coordinate communication between the CISO office, internal departments, and other stakeholders.
- Maintain confidential executive records, reports, correspondence, and documentation.
- Qualifications and Requirements
- Bachelor’s degree in Business Administration, Management, Finance, Accounting, Management Information Systems, Information Technology, Project Management, Industrial Engineering, or a related field.
- Relevant experience in executive assistance, business support, administration, coordination, PMO support, or a similar role.
- Strong experience in meeting coordination, follow-up, reporting, and stakeholder communication.
- Good exposure to budgeting, CAPEX, OPEX, and cost control.
- Good knowledge of project management concepts and project or initiative tracking.
- Good proficiency in Microsoft Excel and PowerPoint.
- Experience using Power BI for reporting, dashboards, or data visualization.
- Practical experience using AI tools to support reporting, analysis, documentation, research, or productivity.
- Strong coordination, communication, and organizational skills.
- Ability to work effectively with senior management and multiple department managers.
- Ability to handle confidential and sensitive information professionally.
- Good command of English.
