Job DescriptionIntroductionEstablished in 1951, IOM is a Related Organization of the United Nations and the leading UN agency in the field of migration. Working closely with governmental, intergovernmental and non-governmental partners, IOM promotes humane and orderly migration for the benefit of all. It saves lives and protects people on the move, drives solutions to displacement, and facilitates pathways for regular migration, while providing services and advice to governments and migrants.
IOM is committed to fostering a respectful, inclusive and supportive workplace where all employees can thrive professionally and feel valued. By creating such an environment, IOM aims to better harness the full potential of migration and strengthen its support to people on the move.
IOM invites candidates from diverse backgrounds to apply and provides reasonable accommodation throughout the recruitment process when required. Learn more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.
Organizational Context and ScopeEstablished in 2006, IOM Lebanon has set a strong track record in delivering humanitarian life-saving services to the most vulnerable populations affected by crises, while developing models and partnerships for longer-term recovery and development. The Office is implementing activities across Lebanon. Since October 2023, IOM Lebanon has been addressing the humanitarian needs of conflict affected populations and supporting the Government of Lebanon advance recovery efforts in the context of the successive escalation of hostilities which have taken place in the country.
Under the overall supervision of the Programme Coordinator and the direct supervision of the Senior Program Associate (Shelter and Settlements, WASH), the Shelter Associate will support the Shelter Core Relief Items interventions, Site Management and Coordination (SMC) activities, with a particular focus on migrant displacement units and collective sites as well as overall community engagement for the unit. The incumbent will contribute to the delivery of humanitarian assistance, early recovery and stabilization activities in line with donor requirements, government priorities and IOM standards.
Responsibilities
- * Assist in the implementation and monitoring of project activities regarding overall Shelter interventions and with focus on Core Relief Items, Shelter assessments in collective sites, site management and community engagement.
- Retrieve, compile, summarise, analyse, and present information/data on specific project topics under Core Relief Items, site management and community engagement.
- Monitor budget by verifying availability of funds, obtaining necessary approval and updating budget-related information.
- Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organisational units and external parties to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, etc.
- Draft status reports, identify shortfalls, bring them to the attention of the supervisor and suggest remedial actions to address delivery gaps regarding the procurement and distribution of Core Relief Items as well as implementation of site management activities and community engagement.
- Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, presentation and other forms of documentation.
- Respond to complex information requests and inquiries, set up and maintain files/records, and organise meetings, workshops and training sessions.
- Participate in meetings and conferences to assist in coordinating implementation activities with local authorities, partners, United Nation (UN) agencies, intergovernmental and non-governmental organisations, donors and other stakeholders relevant to the project.
- Assist in monitoring work of Implementing Partners (IP) and report non-compliances to the supervisor.
- Provides guidance/training to new/junior staff.
- Perform such other relevant duties as may be assigned.
QualificationsRequired Qualifications and ExperienceEducation
- * Bachelor’s degree in Engineer, Architecture or a related field from an accredited academic institution with three years of relevant professional experience; or,
- High School diploma with five years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
- * Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organisations;
- Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
- Experience in large scale Core Relief Items operations.
- Experience working with migrant Community Based Organizations.
- Experience in assessing collective sites for Shelter interventions.
- Experience working in conflict-affected areas, particularly the South and Nabatieh Governorates.
Skills
- * In depth knowledge of the broad range of migration related subject areas dealt with by the Organization
- Computer/software literate, preferably advanced skills in Microsoft Excel, PowerPoint, SPSS, kobo toolbox, ODK and report writing
- Proficiency in Microsoft Excel is an advantage
- Proved experience in conducting field research and preparing research reports
- Good knowledge of the migration context in Lebanon and the region
- A good knowledge of IOM’s mandate and activities is a distinct advantage.
LanguagesAll IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).
For This Position, TO COPY-PASTE FROM POSTING DESCRIPTIONProficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required CompetenciesIOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators Level 1
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators Level 2, if with direct reports
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
NotesPlease refer to this link for guidance on IOM Job Category.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.
No late applications will be accepted. Only shortlisted candidates will be contacted.
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