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MAIN FUNCTIONS
Execute the Company's accounting activities to ensure complete, accurate and timely recording of financial transactions in accordance with Company policies, accounting standards, ERP procedures and Lebanese statutory requirements.
Support the Finance Manager by maintaining accurate accounting records, preparing financial reports, reconciling accounts and ensuring compliance with internal controls.
RESPONSIBILITIES:
Record all accounting transactions accurately in the ERP system. Maintain the General Ledger.
Prepare journal entries, accruals, provisions, depreciation, amortization and adjusting entries.
Perform monthly, quarterly and year-end closing activities.
Prepare account reconciliations and investigate discrepancies.
Maintain the Company's Chart of Accounts and Cost Centers in accordance with approved procedures.
Prepare and record customer invoices, debit notes and credit notes.
Reconcile customer accounts and issue customer statements.
Monitor customer collections and outstanding balances.
Prepare Accounts Receivable aging reports.
Follow up overdue balances with the Commercial Department.
Prepare doubtful debt calculations and supporting schedules.
Record supplier invoices and credit notes.
Reconcile supplier statements and resolve discrepancies.
Prepare supplier payment schedules.
Process payment vouchers following approved authorization.
Record purchasing expenses, freight, customs duties and other related costs.
Monitor Accounts Payable aging and report overdue balances.
Perform daily and monthly bank reconciliations and investigate discrepancies.
Supervise & maintain petty cash records and prepare replenishment requests.
Prepare cash flow information required by the Finance Manager.
Record and maintain fixed asset transactions, including acquisitions, transfers, disposals, depreciation, and amortization.
Conduct physical counts for fixed assets and insure labeling, serial number and data entry on ERP System.
Prepare VAT reports and tax schedules.
Prepare supporting documentation for tax declarations.
Record tax payments and statutory liabilities.
Ensure accounting transactions are accurately recorded in Dolphin ERP.
Verify completeness and accuracy of ERP accounting records.
Maintain accounting files in accordance with Company document control procedures.
Archive accounting records in accordance with legal retention requirements.
Prepare and enter payroll accounting data by department and cost center, ensuring accurate allocation and recording.
Assist the Finance Manager in the preparation of the annual budget and periodic budget updates.
Prepare financial reports and supporting analyses, including variance/difference reports, accrual reports, consumable inventory reports, and shareholders’ statements of account.
Handle and monitor the financial and accounting aspects of the shipment process, including freight, customs, insurance, and other shipment-related costs.
Monitor vehicle fuel consumption through the GPS system, reconcile consumption against fuel records, and report discrepancies or abnormal consumption.
Monitor and control purchases of consumables, including reviewing consumption and stock availability and preparing feasibility/cost-comparison studies when required.
Record and reconcile third-party transactions and related Journal Vouchers (JVs).
Perform intercompany reconciliations, including reconciliation of sister companies’ accounts and balances.
Coordinate the renewal of Company insurance policies, including fire, workmen/workers’ compensation, marine, and other applicable insurance.
Obtain and review insurance quotations and prepare comparison tables for Management review and approval.
Coordinate and follow up on the renewal of administrative suppliers/service providers as applicable.
Coordinate directly with external auditors, providing requested schedules, reconciliations, reports, and supporting documentation.
COMPETENCIES:
Team-spirited, ability to work with and through people with a positive attitude towards company’s vision and values.
Ability to cope with changes, and crisis; skilled in conflict-resolution and problem-solving.
Endowed with analytical, negotiation and communication skills.
Attention to Detail.
Computer literate. Good working knowledge of MS Office. Good knowledge in Dolphin.
Read, speak, and write Arabic and English fluently. French is a plus.
