Policies, Systems, Processes & Procedures
- Follow all relevant departmental processes, policies, standard operating procedures, and instructions so that work is conducted in a controlled and consistent manner.
- Demonstrate compliance with the organization’s values and ethics at all times to support the establishment of a value-driven culture within the organization.
Payroll Operations
- Provide specialist support in the payroll administration for the Group, and the streamlining of processes to optimize efficiency, and ensure timely receipt of monthly pay for all ADX employees as per defined policies.
- Monitor all periodical activities related to the regional pension scheme including the timely registration of pension plans, and monthly contributions, cancellations, and updating employee information, in alignment with standard protocols and regulatory standards.
- Provide specialist advice on the updating and maintenance of the Groups’ organization structures, job descriptions, and job evaluation in line with changing business operations and direction provided to facilitate timely updating of HC processes.
- Monitor the timely processing of medical insurance claims in line with approved policy guidelines to ensure timely reimbursement and accurate record-keeping for employee benefits tracking and analysis.
- Provide specialist advice on annual salary processes, in line with reward management policies, and support effective communication across the Group.
- Recommend and monitor HC budget and resource allocation to enable successful workforce planning as per business requirements.
- Provide specialist support with the execution, review, and maintenance of the end-of-employment activities, follow up on employee release and clearance processes to support a seamless transition, and collaborate with Finance in initiating the final settlement calculation and payment.
- Control the yearly bonus and promotions proceedings in accordance with established procedures and guidelines to ensure accuracy and fairness.
- Monitor the timely follow-up on due payments with the Finance department to benefit providers, ensuring that payments are made within the agreed terms and conditions.
- Control the accurate maintenance and updating of employee benefits details in the Human Resources Management System (HRMS) to ensure that accurate and up-to-date records are kept and that all changes to employees' benefits plans are reflected in the system.
- Provide specialist support by acting as a liaison between employees and benefits providers to address any problems and ensure appropriate resolutions.
- Analyze all change recommendations to compensation policies, enhancing existing compensation and benefits programs based on current trend analysis and global policy direction to maintain the eligibility, coverage, and applicability of the remuneration framework policies.
- Provide specialist support to the management of employee allowances and benefits such as children's education, delegation allowance, tickets, etc., contributing to accurate and timely disbursement, compliance with company policies, and employee satisfaction.
- Monitor employee internal transfer, ensuring smooth transitions, compliance with company policies, and effective communication between departments involved
Rewards Management
- Provide specialist analytical support to the Manager of Talent Development & Rewards in the development of presentations related to ADX reward/ benefit strategy, to facilitate effective communication of the Group's approach to rewards management.
- Provide advice and recommendations for the refinement and successful implementation of the total benefit framework and strategic benefit initiatives to attract and retain high-caliber talent across the organization.
- Monitor the updating and maintenance of accurate and comprehensive details of employee benefits in the HRMS, to support system accuracy.
- Provide specialist support with the effective management of employee allowance and benefits to contribute to the timely updating of employee data and accurate processing of payroll information.
- Analyze employee compensation and benefits through market research and benchmarking against competitors to facilitate the adoption of competitive reward practices. Performance Management Process
- Provide specialist support and analytical services to the development, implementation, monitoring, and enhancement of the Employee Performance Management System across the Group, in line with best-fitted global practices relating to compensation and benefits.
- Recommend required adjustments so that the performance management planning cycle is fully integrated and aligned with the strategic compensation and benefits planning cycle.
- Develop and support the implementation of appropriate monitoring mechanisms to assess progress and achievement of scorecard objectives.
- Provide specialist support with the timely tracking and monitoring of key performance indicators (KPIs) and cascading them into short-, medium- and long-term goals within the Performance Scorecard framework to support the achievement of HC operational excellence.
- Design and support the implementation of awareness sessions to enable a smooth implementation of the Performance Management System and the successful integration into the Group’s reward management framework.
- Provide specialist advice in defining technical details, system specifications, and requirements of performance management to achieve comprehensiveness.
- Monitor the effective implementation of the performance management system in line with HC policies and procedures.
