Role Description
We are seeking a detail-oriented and proactive Purchase Specialist to manage our end-to-end procurement cycle, vendor relations, and key financial/administrative support tasks. In this dual role, you will ensure seamless inventory levels, handle local and international shipping logistics, process accounts payable, and maintain accurate financial and utility records.
Qualifications
· End-to-End Procurement: Manage the entire procurement cycle, from processing internal purchase requests to issuing official Purchase Orders (POs).
· Supplier Management: Identify, vet, and negotiate with local and international suppliers to secure optimal terms on price, quality, and delivery.
· Inventory Control: Oversee general inventory (GE), monitor stock levels, anticipate future needs, and place orders proactively to prevent shortages—especially for items with long lead times.
· Cost Tracking: Maintain and update current item costs in a shared Excel file to ensure budget transparency.
· Shipping & Freight: Coordinate all logistics and shipping activities, liaise with freight forwarders, and manage shipping documentation.
· Regulatory Compliance: Ensure compliance with customs clearance procedures, including SABER certification and the handling of dangerous goods where applicable.
· Travel Coordination: Book air and bus tickets as instructed by relevant parties.
· Vendor Invoicing & Reconciliation: Collect vendor invoices, record them in Zoho, and perform monthly or quarterly reconciliations of vendor statements.
· Petty Cash & Payments: Process payments from the petty cash bank account, review petty cash expenses against submitted invoices, and assist the accountant with data entry (especially during heavy workloads such as VAT, Zakat, and audit-engaged months).
· Utilities Management: Update the monthly utilities bill tracking file, inform management of upcoming due dates, and process payments promptly to prevent service suspensions.
· Record Keeping: Maintain accurate records and reporting for all procurement, logistics, and supplier payment requests.
Qualifications & Requirements
· Proven experience as a Procurement Officer, Inventory Controller, or in a similar administrative/finance support role.
· Proficiency with Zoho and advanced Excel skills (managing trackers, cost sheets, and utility logs).
· Familiarity with local and international shipping, customs clearance, and compliance procedures (such as SABER certification).
· Strong organisational skills with the ability to manage multiple tasks, from petty cash reconciliation to vendor negotiations.
· Fluent in Arabic and English, both written and verbal.
Our Commitment to Disability Inclusion & Equal Opportunity
At Green Earth Lux, we believe that true innovation and operational excellence stem from a diverse and inclusive workforce. We are deeply committed to fostering an accessible, barrier-free workplace where people with disabilities are welcomed, valued, and empowered to thrive.
Why Disability Inclusion Matters to Our Business:
