Job Purpose
Responsible for providing high-level secretarial and administrative support to ensure effective and efficient coordination of daily activities, while maintaining a professional corporate image through internal and external representation.
Key Responsibilities
- Prepare reports, presentations, and business documents that reflect business progress and support management requirements.
- Coordinate and prepare for meetings, ensuring all required materials and information are available, and attend meetings to record accurate minutes and action points.
- Maintain, organize, and file office information and documentation in an efficient and accessible manner.
- Schedule and coordinate travel arrangements, conference calls, meetings, appointments, and calendars.
- Prioritize, monitor, and follow up on projects, tasks, and special assignments to ensure timely completion.
- Follow up on the implementation of management decisions, instructions, and directives.
- Ensure reports, business papers, correspondence, and other documents are handled accurately, efficiently, and in a timely manner.
- Maintain calendars and schedules, and coordinate travel and other related arrangements.
- Identify matters requiring management attention and prepare the relevant documentation and information.
- Handle inquiries and requests or refer them to the appropriate person when necessary.
- Coordinate communication and follow-ups with internal departments and external parties as required.
- Represent the organization professionally when dealing with internal and external stakeholders.
Requirements
- 4 – 7 years of experience as a Personal Assistant or Office Manager
- BSc in Business Administration, Management, or related disciplines.
- Communication skills - Analytical skills.
- Proficiency in MS Office – Fluency in English.
