SUMMARY
The Invoicing Officer is responsible for preparing, issuing, and managing invoices with accuracy and timeliness. This role involves maintaining up-to-date client records, resolving billing discrepancies, following up on payments, and supporting the finance team with invoicing and account reconciliation tasks. The Invoicing Specialist should have strong attention to detail and the ability to communicate effectively with both clients and internal departments.
GENERAL DUTIES
a. Maintain and regularly update client information in the system.
b. Ensure the accuracy and completeness of invoice data before issuance.
c. Issue debit or credit memos to correct billing discrepancies.
d. Respond to and resolve client billing inquiries in a professional manner.
e. Contribute to the improvement and implementation of billing procedures.
f. Review and reconcile client files (including statements of account and historical invoices).
g. Manage outgoing and incoming invoice-related postal correspondence.
WORK EXPERIENCE REQUIREMENTS
a- 2–3 years of experience in invoicing, billing, or general accounting functions.
b- Experience in manufacturing or commercial environments is preferred.
c- Familiarity with financial systems and ERP/invoicing software is an advantage.
EDUCATION REQUIREMENTS
a- Diploma or degree in Accounting, Finance, Business Administration, or a related field is preferred.
b- Relevant certifications in accounting software or invoicing systems are a plus.
