We are looking for a proactive and detail-oriented HR Specialist to support our human resources operations. The ideal candidate will play an important role in employee relations, recruitment coordination, onboarding, HR administration, and the implementation of HR policies and initiatives.
Job Summary
The HR Specialist will be responsible for supporting the employee lifecycle, maintaining accurate HR records, coordinating HR processes, and ensuring the effective implementation of company policies and procedures. This role requires strong organizational and communication skills, discretion when handling confidential information, and the ability to work collaboratively with employees, department leads, and management.
Essential Functions
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Recruitment and Talent Acquisition
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Coordinate recruitment activities in collaboration with hiring managers and department leads.
- Support the recruitment process, including interview scheduling, candidate communication, and follow-up.
- Assist with job postings, candidate screening, interview coordination, and recruitment documentation as needed.
- Maintain accurate recruitment records and provide updates on hiring progress.
- Support recruitment and workforce planning initiatives to address staffing needs.
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Other duties as assigned.
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Onboarding and Offboarding
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Coordinate the onboarding process for new employees, ensuring the timely completion of required documentation and training.
- Prepare and organize employment agreements, confidentiality agreements, employee handbooks, and other onboarding materials.
- Maintain accurate records throughout the employee lifecycle.
- Serve as a point of contact for employee questions, concerns, and HR-related requests.
- Prepare Clearance forms for offboarding.
- Promote a positive, respectful, and professional working environment.
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Other duties as assigned.
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HR Administration and Documentation
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Maintain and update employee files, HR databases, organizational records, and personnel documentation.
- Ensure the accuracy, confidentiality, and proper organization of employee information.
- Monitor the completion and renewal of required employee documents and agreements.
- Other duties as assigned.
Competencies
- Bachelor's degree in Human Resources, Business Administration, Management, Psychology, or a related field.
- One to four years of experience in human resources or a related role.
- Working knowledge of HR administration, employee relations, onboarding, and performance management.
- Familiarity with employment documentation, HR policies, and personnel record management.
- Strong written and verbal communication skills in English. Spanish is a plus.
- Excellent organizational skills and attention to detail.
- Strong interpersonal skills and the ability to handle confidential information professionally.
- Ability to manage multiple priorities, meet deadlines, and work independently.
- Proficiency in Microsoft Office and Google Workspace.
- Experience using HR information systems or applicant tracking systems is an advantage.
- Ability to collaborate effectively with employees, department leads, and management.
Special Considerations:
- Schedule to fulfill: Monday to Friday 12:00 p.m. till 9:00 p.m. Beirut Time;
- Work setup: on-site from the office in Beirut - Lebanon.
