Job SummaryA Deputy Finance Manager is responsible for processing and accuracy of accounting transactions, including reconciliation of the accounts and preparation of the required internal and external reports. The position plays a key role in financial budget/project management. This position participates in the development of strategic finance at base level and ensures that the administrative procedures and tools are followed and compliant with IMC procedures. By closely working with the Senior Finance Officers and Finance Officer, this position will assist the direct line manager in any additional task required.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
Main Tasks And Responsibilities
- * Supervise and ensure that day-to-day accounting operations and financial management functions are performed in accordance with internal and external policies and procedures.
- Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments.
- Suggest formats for financial reporting to aid financial statement users to better understand the contents of the reports for decision-making and strategic planning purposes.
- Ensure the maintenance of accurate records of financial transactions of the mission.
- Oversee training of finance staff and provide technical support when needed.
- Supervision of staff and daily follow up on tasks and duties.
- Prepare budget proposals and coordinate with other team members such as program, logistics, HR, M/E.
- Analyze monthly pipelines and ensure balances and allocations match the accounting records. Review estimated expenses prepared by the program team and provide input, as needed.
- Provide recommendations for required budget realignments and amendments. Ensure that budget amendments are implemented with the management and addressed timely. Ensure that monthly pipeline reports are completed and submitted to HQ timely.
- Follows up on TM1 system entries monthly in collaboration with program team, making sure budgets and budgets amendments are duly entered and available in the system. Ensure that Variance analysis is updated, reviewed, and accurate.
- Attend internal coordination meetings which are relevant to country activities and projects implementation.
- Manage preparation of all internal and external financial reports in respect of accounting and contractual requirements.
- Manage preparation of audit schedules, facilitate and assist in annual and other project specific audits. Implement audit recommendations and work on resolving audit findings, as applicable.
- Respond to any other finance-related task requested by country office management and/or HQ offices e.g., International Finance. Ensure that proper report approvals are obtained.
- Assist in fiscal year closures preparation of documents, reports, related vouchers for all companies and abiding by the deadlines set by headquarters for each closure.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily comprehensive.
Minimum Qualifications
- * Typically, a 4-year University Degree in Accounting, Finance or Business Administration. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 5+ years of relevant and progressive experience working in finance/accounting.
- Knowledge of varied donor financial regulations such as USAID, DFID, ECHO, UN donors.
- Knowledge of accounting principles; experience with accepted accounting principles.
- Experience working with INGOs preferred.
- Demonstrated understanding of and experience using accountability and accounting practices.
- Experience in working with computerized accounting systems, experience with ERP systems preferred.
- Must be able to carry out responsibilities independently with minimal technical support from within the organization.
- Committed to continuous learning; willingness to keep abreast of new developments in the field.
- Excellent communication and customer relations skills.
- Ability to coordinate work with others, work under pressure of tight and conflicting deadlines and handle concurrent activities.
- Excellent interpersonal skills, including ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnership and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for broad representation.
- Function effectively in a loosely structured work environment and set appropriate priorities and deal effectively with numerous simultaneous requirements.
- Fluency in English, written and oral is required. Additional ability to read, write and interpret, technical and non-technical in another language may be required according to post position and official country language, such as French and Arabic.
