We are looking for a Finance, HR & Admin Manager, based in Abu Dhabi, to run the finance administration, bank relations, payroll and HR administration of our UAE entity, in full compliance with UAE regulations.
Reporting: to the Deputy to CEO Museum Studio, and dotted line to the Financiel Director & to the HRD.
Key responsibilities
- Finance and accounting support
- Coordinate with the external accounting firm: invoicing, monthly closing documents and supporting evidence.
- Prepare the documentation for supplier and shop invoice payments.
- Process bill payments and track due dates.
- Produce monthly finance and payroll reporting for Group Finance.
- Bank relations
- Act as the day-to-day contact with the entity’s banks.
- Manage KYC requests, account documentation and authorised signatory updates.
- Coordinate salary transfers and WPS files with the bank.
- Prepare payment files for approval by the authorised signatories.
- Payroll
- Prepare and process monthly payroll (base salary, allowances, variable pay) and issue pay slips.
- Ensure ongoing compliance with the Wage Protection System (WPS). This is critical: non-compliance can freeze the entity’s bank accounts.
- Manage salary advances, expense reimbursements and End of Service Benefits (EOSB).
- Liaise with the group payroll system or provider.
- CSR and compliance
- Collect and report the entity’s CSR and sustainability data to the group (CSRD reporting): headcount, training, health and safety, diversity, energy and waste.
- Roll out group policies locally: code of conduct, anti-bribery, whistleblowing, data protection.
- Monitor the entity’s regulatory compliance (labour, immigration, licences, UAE data protection) and flag risks to head office.
- Support internal and external audits: statutory, group and sustainability.
- HR administration
- Employment contracts, employee files, leave records and HR letters (salary certificates, NOCs).
- Onboarding and offboarding administration.
- Visas, work permits and company documents (trade licence, establishment card, ICV, e-Channel, Tawtheeq), with the external PRO provider.
- Medical insurance enrolments and cancellations.
- Monthly HR reporting in Workday: headcount, turnover, absenteeism, training.
Profile:
- At least 5 years in finance administration and payroll in the UAE, ideally within an international group.
- Solid grasp of accounting basics, banking processes and WPS.
- Working knowledge of UAE Labour Law, MOHRE and ICP processes.
- Fluent English
Soft skills
- Rigorous and deadline-driven: payment, WPS, visa and licence deadlines cannot slip.
- Autonomous: works alone locally, with remote support from Paris.
- Discreet with confidential data.
- Service-minded with employees and clear with management.
