Company Description Baz Events is a globally recognized luxury event design and project-building company specializing in extraordinary weddings and bespoke celebrations worldwide. The team transforms ambitious concepts into immersive environments, combining visionary design, exceptional craftsmanship, and meticulous attention to detail. Each event is conceived, designed, and built from the ground up to deliver unique, high-impact experiences. With a strong global presence and a commitment to excellence, Baz Events serves distinguished families, royalty, and other high-profile clients, continually redefining luxury event production.
Role Description: This is a full-time, on-site Personal Assistant role based at Baz Events’ office in Beirut. The Personal Assistant will support senior leadership with daily administrative and organizational tasks, including managing calendars, scheduling meetings, and coordinating travel and logistics. The role involves preparing correspondence, maintaining records and files, and handling clerical tasks to ensure smooth office operations. The Personal Assistant will act as a key communication point, liaising with internal teams, external partners, and clients in a professional and discreet manner. Additional responsibilities include supporting project-related tasks, assisting with documentation for events, and adapting to changing schedules and priorities in a fast-paced luxury events environment.
Qualifications
- Strong Personal Assistance skills, including organization, prioritization, and proactive support.
- Experience in Executive Administrative Assistance, supporting senior leaders and managing sensitive information.
- Excellent Communication skills, both written and verbal, with a professional and client-focused approach.
- Proficient Diary Management skills, including scheduling, calendar coordination, and meeting preparation.
- Solid Clerical Skills, such as document preparation, data entry, filing, and record management.
- High level of discretion and confidentiality when handling client and company information.
- Strong attention to detail and ability to multitask in a dynamic, deadline-driven environment.
- Comfort working on-site in Beirut and collaborating closely with diverse, international teams.
- Proficiency with office productivity tools (e.g., email, calendars, spreadsheets, and document editors).
- Previous experience in events, hospitality, or luxury services is an advantage.
