As part of our continued development in the Middle East, we are looking for a Finance & Operations Associate to support our Abu Dhabi operations.
This is a versatile, hands-on position combining financial administration, HR coordination, project monitoring, production follow-up and operational support.
We are looking for someone who enjoys working across different functions, takes ownership of day-to-day activities and contributes directly to the successful delivery of our projects.
Key Responsibilities
1. Finance & Administrative Management
- Coordinate day-to-day financial and administrative activities for the local entity.
- Monitor project budgets, expenses, purchase orders and supplier invoices.
- Support invoicing, payment tracking, cash flow monitoring and financial reporting.
- Liaise with external accountants, banks, auditors and local service providers.
- Ensure accurate financial records and compliance with local administrative requirements.
- Prepare financial summaries and reports for local management and Group Finance.
- Support the preparation and monitoring of operational budgets.
2. Human Resources & Office Administration
- Coordinate local HR administration, including employment contracts, employee records, onboarding and offboarding.
- Liaise with payroll providers and ensure accurate monthly payroll inputs.
- Coordinate employment visas, work permits, residency documentation and renewals with external partners.
- Monitor employee leave, attendance and other HR-related administrative matters.
- Ensure compliance with local employment regulations and Group HR policies, in coordination with Group HR.
- Oversee general office administration and relationships with local suppliers.
3. Project Monitoring & Coordination
- Support the head of retail in monitoring the progress of ongoing museum and cultural projects.
- Follow up on project activities to ensure deadlines and commitments are met.
- Coordinate information between project teams, suppliers, subcontractors and internal departments.
- Prepare project status updates, progress reports and meeting minutes.
- Support the monitoring of project costs, commitments and budget variations.
4. Production Follow-Up & Supplier Coordination
- Monitor production schedules and key manufacturing milestones in coordination with Project Managers and production teams.
- Follow up with suppliers, fabricators and subcontractors on production progress, deliverables and deadlines.
- Track purchase orders, production documentation, approvals and delivery schedules.
- Coordinate with logistics providers and project teams regarding shipments, deliveries and installation requirements.
- Support the coordination of technical documentation and project handover requirements.
5. Operations Coordination
- Act as a central coordination point between the Abu Dhabi office, project teams and Museum Studio's international entities.
- Facilitate day-to-day operational communication and information sharing.
- Support the planning of resources, suppliers and operational activities.
- Contribute to improving internal processes, reporting tools and operational efficiency.
- Provide practical support to local management on a broad range of operational matters.
Education & Experience
- Bachelor's or Master's degree in Business Administration, Finance, Management, Operations or a related field.
- Approximately 5 years of relevant professional experience in a combined administrative, financial, project coordination, or operations role.
- Good understanding of financial administration, budgeting, and supplier management.
- Experience coordinating multiple stakeholders and tracking project deliverables.
