Role Purpose
The Document Controller ensures the accurate, timely, and compliant management of all project documentation across Revival Contracting’s construction and fit‑out projects. The role safeguards revision control, supports technical teams, maintains audit‑ready records, and ensures that only approved information is used on site.
Sources confirm that document controllers are responsible for managing the lifecycle of controlled documents, ensuring correct versions, traceability, and compliance .
Key Responsibilities
- Document Lifecycle Management — Register, track, distribute, and archive all project documents (drawings, RFIs, submittals, method statements, inspection reports).
- Revision & Version Control — Maintain strict control of revisions; ensure teams use the latest approved documents.
- EDMS Operation — Manage uploads, workflows, metadata, and approvals in EDMS platforms (Aconex, Procore, or internal systems).
- Transmittals & Correspondence — Prepare and issue transmittals; maintain logs for incoming/outgoing documentation.
- Compliance & Audit Readiness — Maintain traceable records aligned with client procedures and Saudi regulatory requirements.
- Project Coordination — Support PM, technical, QA/QC, procurement, and subcontractors with accurate documentation.
- Handover Documentation — Compile O&M manuals, as‑built documentation, and close‑out packages.
- Template & Numbering Systems — Apply Revival Contracting’s document numbering, naming conventions, and templates.
- Confidentiality & Access Control — Ensure controlled access to sensitive documents.
Required Skills & Competencies
- Construction Documentation Knowledge — Understanding of drawings, specs, RFIs, submittals, QA/QC reports.
- EDMS Proficiency — Experience with Aconex, Procore, BIM‑related document workflows.
- Attention to Detail — Zero‑error approach to revisions and metadata.
- Organizational Discipline — Ability to manage large volumes of documents under tight deadlines.
- Communication Skills — Clear coordination with consultants, contractors, and internal teams.
- Bilingual Capability — Strong Arabic & English documentation handling.
- Technical Literacy — Familiarity with construction terminology and workflows.
Industry sources emphasize the importance of organization, EDMS skills, and construction‚Äëspecific document knowledge .
Qualifications
- Diploma or Bachelor’s degree in Engineering, Architecture, Business Administration, or related field.
- Minimum 2–5 years experience in construction or fit‑out document control.
- Experience in Saudi projects preferred (client procedures, bilingual documentation, compliance).
- Knowledge of ISO 15489 principles is an advantage.
Work Environment
- Based on Revival Contracting project sites or project offices in Amman.
- Coordination with PMO, Technical Office, QA/QC, Procurement, and subcontractors.
- Fast‚Äëpaced environment with multiple stakeholders and strict deadlines.
Deliverables
- Updated Document Registers
- Transmittal Logs
- Revision Control Reports
- Weekly Documentation Status Reports
- Close‚Äëout / Handover Packages
üìç Why This Role Is Critical for Revival Contracting
Saudi construction projects rely heavily on accurate documentation to avoid delays, rework, and disputes. Sources highlight that outdated drawings or missing transmittals can cause major project issues, making document control a compliance and coordination function .
If you want, I can also prepare a short version for job posting, or a formal JD PDF‑style text matching Revival Contracting’s tone.
