Chief of Staff – CEO Office
Location: Amman, Jordan
Experience: 3–5+ years
Employment Type: Full-time
Travel: Must be willing and able to travel when required
About the Role
We are looking for a highly capable, proactive, and execution-driven Chief of Staff to work directly with the CEO and serve as a central point of coordination across the company.
This role is designed for someone who can operate as an extension of the CEO, understand the business deeply, work across all departments, solve problems independently, and ensure priorities move from discussion to execution.
The ideal candidate is someone who can be given a problem, objective, or opportunity and take full ownership of it from start to finish, with minimal supervision.
You will participate in key internal and external meetings, coordinate with leadership and teams, interact with investors and partners, support fundraising and grant applications, and become one of the most trusted reference points within the company.
Key Responsibilities
CEO Office & Execution
- * Work closely with the CEO on strategic, operational, and organizational priorities.
- Act as an extension of the CEO across the company.
- Attend key internal management meetings and external meetings with partners, investors, advisors, and other stakeholders.
- Represent the CEO in meetings and communications when required and authorized.
- Convert meetings and decisions into clear action items, owners, deadlines, and follow-ups.
- Ensure important initiatives are executed and completed without requiring constant CEO involvement.
- Take ownership of special projects assigned by the CEO and drive them from start to finish.
Company-Wide Coordination
- * Maintain strong communication with all teams and departments.
- Develop a deep understanding of how every part of the company operates.
- Become a trusted internal reference point for employees and management.
- Coordinate between teams and ensure priorities remain aligned.
- Follow up with team leaders on commitments, deadlines, and company priorities.
- Identify organizational problems and solve them before they require CEO involvement.
- Help leadership maintain accountability and execution across the organization.
- Ensure information flows effectively between the CEO, management team, and employees.
Problem Solving & Administration
- * Handle administrative and operational matters independently.
- Contact vendors, partners, service providers, government entities, and other external parties when necessary.
- Negotiate pricing, terms, services, and solutions on behalf of the company when authorized.
- Research options, compare alternatives, and bring completed recommendations rather than unresolved problems.
- Manage complex tasks with minimal instructions and determine the best way to complete them.
- Reduce unnecessary operational and administrative involvement from the CEO.
Team & Culture
- * Build trusted relationships across the organization.
- Help employees and managers resolve cross-functional issues.
- Ensure teams understand company priorities and leadership expectations.
- Support and protect the company's culture as the organization grows.
- Identify communication gaps, organizational friction, and cultural issues early.
- Help maintain high standards of ownership, accountability, collaboration, and execution.
Investors, Partners & External Stakeholders
- * Maintain regular communication with investors, shareholders, partners, and strategic stakeholders.
- Prepare and send investor and partner updates.
- Coordinate investor meetings, follow-ups, documentation, and requests.
- Communicate professionally on behalf of the CEO when required.
- Build and maintain strong relationships with strategic partners and external stakeholders.
Fundraising, Grants & Strategic Opportunities
- * Support fundraising activities and investment processes.
- Research potential investors, strategic partners, and funding opportunities.
- Prepare and coordinate investor materials, applications, reports, and supporting documents.
- Identify and apply for relevant grants, competitions, accelerators, and strategic programs.
- Manage grant applications from research through submission and follow-up.
- Support due diligence and investor information requests when necessary.
Requirements Minimum 3–5 years of relevant professional experience.
* Experience in startups, consulting, strategy, operations, investment, business development, or another fast-paced environment is highly preferred.
* Excellent spoken and written English.
* Strong Arabic communication skills.
* Excellent communication and interpersonal skills.
* Strong business judgment and problem-solving ability.
* High level of ownership and independence.
* Strong organizational and project management skills.
* Ability to manage multiple priorities simultaneously.
* Ability to communicate confidently with senior executives, employees, investors, and external partners.
* Comfortable negotiating and dealing with external parties.
* Able to understand complex business topics quickly.
* Strong attention to detail while maintaining a broader strategic view.
* High level of discretion and ability to handle confidential information.
* Based in Jordan.
* Must be willing and able to travel internationally* when required.
The Person We Are Looking ForWe are looking for someone who does not wait to be told every step.
If given a problem, they find the right people, gather the information, negotiate where needed, solve the issue, and return with a result.
They should be comfortable moving between very different situations: joining an investor meeting in the morning, resolving an internal team issue at noon, negotiating with an external vendor in the afternoon, and preparing an important company update before the end of the day.
They should gradually become someone who understands the company almost end-to-end and who employees trust as a reliable source of information and solutions.
What Success Looks LikeSuccess in this role means:
- The CEO spends less time on administrative and operational follow-ups.
- Company priorities are executed faster.
- Teams know exactly what is expected from them.
- Important tasks do not get lost between departments.
- Employees have a trusted person who can help resolve problems.
- Investors and partners receive professional and consistent communication.
- Grant and investment opportunities are actively pursued.
- Meetings consistently turn into actions and results.
- Problems reach the CEO with recommended solutions, not simply questions.
The standard for this role is simple:
When something is assigned, the response should not be:
“What should I do next?”
It should be:
“It’s handled. Here’s the result.”
