About Fabri HoldingsFabri Holdings is a dynamic and growing company focused on managing and scaling a portfolio of businesses across industries including healthcare, social media, construction, and other sectors. We are looking for a highly organized, proactive, and resourceful Talent Acquisition Specialist & Executive Assistant to support our growing team and executive leadership.
Role OverviewThe Talent Acquisition Specialist is responsible for managing the recruitment process from sourcing candidates through onboarding while also providing high-level administrative and executive support.
The ideal candidate is highly organized, detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment. This person should be confident in communicating with candidates, executives, hiring managers, and external stakeholders.
Key ResponsibilitiesTalent Acquisition & Administrative Support
- * Manage the full recruitment lifecycle from job posting through onboarding.
- Create and post job descriptions across LinkedIn and other recruitment platforms.
- Source and identify qualified candidates through LinkedIn, job boards, and other channels.
- Review applications, resumes, and candidate profiles against role requirements.
- Conduct initial candidate screening and interviews.
- Coordinate interviews between candidates, recruiters, executives, and hiring managers.
- Maintain accurate candidate trackers and recruitment pipelines.
- Communicate with candidates throughout the recruitment process.
- Prepare and send interview invitations, follow-ups, and candidate status updates.
- Coordinate offer letters and assist with the onboarding process.
- Maintain organized recruitment records and ensure candidate information is up to date.
- Track recruitment metrics, applicant volume, interview stages, and hiring progress.
- Work closely with executives and hiring managers to understand hiring needs and priorities.
- Proactively identify and recommend strong candidates for open positions.
- Manage executive calendars, meetings, and scheduling.
- Coordinate internal and external meetings and ensure all relevant participants have the necessary information.
- Manage executive inboxes by prioritizing communications, identifying action items, and organizing emails.
- Coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Prepare meeting agendas, notes, and follow-ups when required.
- Track tasks, deadlines, and important commitments.
- Handle confidential and sensitive information with discretion.
- Coordinate communication between executives, employees, candidates, clients, and external partners.
- Support special projects and other administrative initiatives as needed.
Required Qualifications 2+ years of experience in Talent Acquisition, Recruitment, HR or a related field*.
* Experience managing candidates through multiple stages of the recruitment process.
* Strong sourcing and candidate-screening skills.
* Excellent written and verbal communication skills.
* Strong organizational and time-management abilities.
* High attention to detail and accuracy.
* Experience managing calendars, inboxes, meetings, or executive schedules.
* Ability to manage multiple open positions and priorities simultaneously.
* Comfortable working independently in a remote environment.
* Strong proficiency with Google Workspace, LinkedIn, and scheduling platforms.
* Experience with applicant tracking systems, CRMs, or recruitment trackers is a plus.
Preferred Qualifications
- * Previous experience supporting a CEO, founder, or C-suite executive.
- Experience recruiting for multiple industries or business functions.
- Experience with LinkedIn Recruiter or LinkedIn hiring tools.
- Experience recruiting remote or international candidates.
- Experience with executive-level calendar, inbox, and travel management.
- Familiarity with tools such as Google Workspace, Slack, Zoom, Excel/Google Sheets, ATS platforms, and CRM systems.
Why This Role MattersThis role is critical to helping Fabri Holdings hire the right people while keeping executive operations organized and efficient. The successful candidate will have a direct impact on the company's ability to build strong teams, move candidates through the hiring process efficiently, and ensure executives can focus on high-value priorities.
