Key Duties and Responsibilities
- Assists in activities related to providing technical and administrative support to the direct manager by coordinating meetings and providing all secretarial and office-related work.
- Assists in activities related to providing administrative support to the direct supervisor by completing key tasks such as:
- Scheduling meetings.
- Arranging / redirecting calls and managing conference calls.
- Travel bookings.
- Assists in ensuring that all attendees are informed of meeting agendas and schedules and ensures their alignment with the attendees’ schedules.
- Supports the preparation and drafting of meeting minutes and attendance records.
- Coordinates with relevant stakeholders to prepare the files and information required by the direct supervisor prior to key meetings.
- Prepares requests and documents received by the direct supervisor according to priority.
- Ensures the availability of office supplies in the direct supervisor’s office.
- Assists in managing incoming and outgoing mail / correspondence related to the direct supervisor.
- Coordinates facilities management (such as cleaning) and office-related tasks.
- Supports all tasks related to office hospitality services.
- Performs any other tasks assigned by direct supervisors.
Academic Qualification
- Diploma in Business Administration or any specialization related to the field of work.
Required Experience and Number of Years of Experience
- Minimum of 2 years of experience in the same field of work.
