Purpose of Job
The job holder is responsible for managing the Temporary Documentation function including development of policies, procedures, guidelines, classification and indexing plans, and management of filing, retrieval, security, accessibility, scanning, uploading, distribution, and system administration in line with NCAR regulations.
Job Resposiblites
Job Details
- Contribute to the development of Documentation & Administration business plan ensuring alignment with ZATCA strategy
- Develop the operational plan for Temporary Documentation in line with Documentation & Administration business plan and Finance and Administration strategic plan
- Keep abreast the latest regulations related to active and temporary documentation and archiving issued by the National Center for Archives and Records (NCAR)
- Develop ZATCA active and temporary documentation and archiving framework, guidelines, policies, and procedures and ensure proper communication and training to employees
- Ensure the security, accessibility, and proper distribution of temporary organizational documents
- Manage the electronic documentation system and ensure that all received /sent temporary documents are scanned and uploaded in line with archiving policies, procedures
- Develop individual performance objectives, provide necessary support, evaluate/appraise team and provide regular feedback on performance
Communication and Contacs
Education
- Bachelor’s degree in Archives and Records Management or equivalent is required
- Master’s degree in Archives and Records Management or equivalent is preferred
Experience5 years of relevant experience, with a preferred 2 years of experience in managerial level
Competencies
General Administration - Advanced
Organization and Planning - Advanced
Information Systems Knowledge - Advanced
Events Management - Proficient
Vendor Management - Proficient
Professionalism - Proficient
Results Oriented - Proficient
Customer Focus - Proficient
Strategic Thinking - Developing
Leading by Example - Developing
Operational Excellence - Developing
Develop Teams - Developing
Enablement of Change and Innovation - Developing
Collaboration and Communication - Developing
