Company Profile
A well-established and diversified business group in Qatar is seeking a qualified professional to join its Legal & Insurance Department. The organization operates across multiple industries and is committed to maintaining high standards of professionalism, confidentiality, and operational excellence.
Job Overview / Purpose
We are looking for an organized and detail-oriented Secretary to provide administrative and secretarial support to the Legal & Insurance Department.
The role involves managing confidential documents, coordinating departmental activities, preparing official correspondence, and supporting Arabic-English communication and translation requirements.
The ideal candidate must have strong administrative skills, excellent attention to detail, and proficiency in Arabic reading, writing, speaking, and translation.
Key Responsibilities
- Provide daily secretarial and administrative support to the Legal & Insurance Department.
- Manage calendars, schedule meetings, coordinate appointments, and organize departmental activities.
- Prepare, format, and maintain official letters, legal correspondence, reports, and other departmental documents.
- Draft, review, and translate correspondence and documents between Arabic and English, ensuring accuracy and clarity.
- Maintain organized and confidential records of legal documents, contracts, insurance policies, claims, and related correspondence.
- Monitor document submissions, insurance policy renewals, important deadlines, and pending departmental actions.
- Coordinate with internal departments, external legal advisors, insurance companies, and other stakeholders.
- Handle incoming calls, emails, and inquiries professionally in both Arabic and English.
- Prepare meeting agendas, record minutes, and follow up on action items.
- Maintain accurate electronic and physical filing systems while ensuring the confidentiality of sensitive information.
Qualifications & Experience
- Experience: Minimum 3–5 years of secretarial or administrative experience, preferably within a Legal, Insurance, or Corporate Affairs Department.
- Education: Diploma or Bachelor's degree in Business Administration, Secretarial Studies, or a related field.
- Industry Exposure: Previous experience handling legal correspondence, contracts, insurance documentation, or confidential corporate records is preferred.
- Arabic Language Proficiency (Mandatory): Strong Arabic reading, writing, and verbal communication skills, with the ability to prepare professional correspondence and translate documents accurately between Arabic and English.
- English Communication: Good written and verbal English communication skills, including professional email writing and document preparation.
- Technical Skills: Proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
- Organizational Skills: Strong time management, multitasking, coordination, document control, and follow-up abilities.
- Professional Competencies: High attention to detail, discretion, confidentiality, and the ability to work independently in a professional corporate environment.
