Company Description Spectrum Engineering Consultants, founded in 1974, delivers high-quality engineering and architectural services to international clients with a focus on enhancing quality of life and the environment. The firm has built a strong reputation as an accomplished international designer with a diverse portfolio across health, education, tourism, transportation, urban planning, and pharmaceutical sectors. Its work is especially recognized in the Middle East, where professional experience and creative design are reflected in numerous landmark projects. Spectrum offers comprehensive technical, consulting, and support capabilities, including sustainable design, green building solutions, and long-term facilities management services. Team members join a multidisciplinary environment that values innovation, global perspectives, and client-focused solutions.
Role Description This is a full-time, on-site Secretary role based in Beirut. The Secretary will manage daily clerical and administrative tasks, including preparing correspondence, maintaining files and records, scheduling meetings, and organizing calendars for managers and project teams. The role involves handling incoming calls and emails, greeting visitors, and providing responsive customer service to internal and external stakeholders. The Secretary will support executive and project leadership with document preparation, meeting minutes, and basic company secretarial work such as drafting reports and maintaining registers. The position requires close coordination with engineering and architectural teams to ensure smooth office operations and timely flow of information.
Qualifications
- * Candidates should possess strong clerical skills, including filing, data entry, document management, and basic office software proficiency.
- Candidates should possess effective communication skills, both written and verbal, and be able to interact professionally with colleagues, clients, and partners.
- Candidates should possess experience in company secretarial work, such as preparing official documents, maintaining records, and supporting compliance-related administration.
- Candidates should possess executive administrative assistance capabilities, including calendar management, meeting coordination, travel arrangements, and preparation of reports and presentations.
- Candidates should possess customer service skills, demonstrating a courteous, solution-oriented approach when dealing with inquiries and visitors.
- Relevant qualifications include a diploma or bachelor’s degree in business administration, office management, or a related field, or equivalent practical experience.
- Additional beneficial skills include proficiency in MS Office or similar tools, strong organizational and time management abilities, attention to detail, and the capacity to handle multiple tasks in a fast-paced environment.
- Experience in engineering, architecture, or professional services firms and familiarity with basic document control processes are considered a plus.
