The Receptionist and Administration Assistant is responsible for providing front-desk services and day-to-day administrative support to ensure the smooth operation of the office. The role includes welcoming visitors, managing office communications, coordinating office services, supporting employees' administrative needs, maintaining office supplies and facilities, and assisting with procurement and logistics activities, while ensuring a professional and organized workplace.
Candidate Profile
Reception & Front Desk
- Welcome visitors, staff, partners, and suppliers professionally.
- Answer and direct incoming calls.
- Receive and distribute mail, packages, and deliveries.
- Maintain an organized reception area.
- Coordinate meeting room bookings and arrangements.
Office Administration
- Provide daily administrative support to ensure smooth office operations.
- Prepare and maintain administrative documents, records, and filing systems.
- Update trackers and databases.
- Coordinate meetings, calendars, and logistics.
- Support travel arrangements and employee onboarding activities.
Office Services, Supplies & Facilities
- Monitor office cleanliness and coordinate with cleaning staff and service providers.
- Report and follow up on maintenance issues.
- Manage office supplies, stationery, consumables, and inventory.
- Support employee requests, office events, and workplace services.
- Coordinate access cards, office keys, and related requirements.
Branding & Workplace Standards
- Maintain office branding materials and signage.
- Ensure office appearance complies with PCRF standards.
- Support internal announcements and communication materials.
- Assist in maintaining workplace and branding standards
Qualifications & Requirements:
- Bachelor’s degree or diploma in Business Administration, Office Management, or a related field is preferred.
- 2 years of experience in reception, administration, office coordination, or a similar role.
- Good communication and interpersonal skills with a professional and welcoming attitude.
- Strong organizational skills and ability to manage multiple tasks and priorities.
- Good written and verbal communication skills in English and Arabic.
- Proficiency in Microsoft Office applications (Word, Excel, Gmail).
- Ability to maintain confidentiality and handle administrative information professionally.
- Attention to detail and ability to maintain accurate records and trackers.
- Ability to work independently and as part of a team.
- Basic knowledge of office operations, procurement, and facility coordination is an asset.
