Office & Administrative CoordinatorWe are looking for a proactive, organized, and detail-oriented Office & Administrative Coordinator with 5–7 years of experience to support daily office operations and provide reliable administrative support to management and the wider team.
Key Responsibilities Coordinate day-to-day office and administrative activities to ensure smooth operations. * Manage calendars, meetings, appointments, travel arrangements, and related logistics. * Handle flight bookings, hotel reservations, airport transfers, itinerary planning, and travel changes/cancellations*. * Prepare correspondence, presentations, reports, meeting notes, and administrative documents. * Coordinate internal and external meetings and follow up on agreed action points. * Maintain accurate filing systems, records, contracts, and confidential documentation. * Liaise with suppliers, service providers, building management, and external stakeholders. * Monitor office supplies, maintenance needs, purchases, and administrative expenses. * Support management with scheduling, follow-up, and general administrative requirements. * Coordinate company events, meetings, visitors, and internal activities when required. * Assist with onboarding and basic HR administrative tasks. * Follow up across departments to ensure administrative requests and deadlines are completed on time. * Identify opportunities to improve office organization and administrative processes.
Qualifications Bachelor’s degree in Business Administration, Management, or a related field. * 5–7 years of relevant experience in administration, office coordination, or a similar role. * Proven hands-on experience in booking flights and managing business travel is a must. * Strong proficiency in Microsoft Office*, including Outlook, Word, Excel, and PowerPoint. * Excellent written and verbal communication skills.
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