Executive Secretary – Vice President of Shared Services
Role Purpose
To provide executive and administrative support to the Vice President of Shared Services, ensuring effective management of the executive office, priorities, meetings, correspondence, and cross-functional coordination.
The role also supports the follow-up of executive decisions, assignments, initiatives, and performance through effective tracking, dashboards, and executive reporting.
Key Responsibilities
• Manage the Vice President’s calendar, meetings, correspondence, and executive priorities.
• Prepare meeting agendas, minutes, executive reports, presentations, and briefing materials.
• Track decisions, assignments, and action items, ensuring timely follow-up and escalation of overdue matters.
• Maintain executive trackers and dashboards covering key tasks, initiatives, KPIs, deadlines, and performance updates.
• Coordinate with Shared Services departments and stakeholders to follow up on priorities, projects, and deliverables.
• Highlight delays, risks, and matters requiring management attention or decision.
• Maintain the confidentiality and organization of executive documents and sensitive information.
Qualifications & Skills
• Bachelor’s degree in Business Administration, Public Administration, Management Information Systems, or a related field.
• 3–7 years of relevant experience, preferably supporting senior executives.
• Strong Microsoft Office skills, particularly Excel and PowerPoint.
• Experience in executive reporting, dashboards, KPI tracking, and project or initiative follow-up is preferred.
• Strong organizational, analytical, communication, and stakeholder coordination skills.
• Fluency in Arabic and English with a high level of professionalism and confidentiality.
