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Executive Office Manager

Confidential Government

23 days ago

Full TimeMid Level

Key Responsibilities

Supervises all administrative and office facilities.
Monitors the development of plans and programs for office activities and their implementation after approval.
Supervises coordination with other departments to accomplish joint tasks.
Supervises the receipt of all confidential transactions and correspondence, ensures they are presented to him, and implements his directives regarding them.
Supervises the drafting of letters, transactions, and memoranda, as well as the preparation of reports, copying, and photocopying.
Monitors reception activities for visitors and clients, receives their transactions, and ensures they are presented.
Reviews the notification of the relevant entities of issued instructions and directives.
Supervises the scheduling and organization of interviews, visits, and meetings, the preparation of minutes, obtaining signatures from the relevant parties, and following up on their outcomes.
Supervises coordination with the General Administration of Communication and Media and the relevant entities regarding attendance at seminars and official events.
Supervises the organization of ceremonies and protocols.
Supervises the updating and organization of records, data, and statistics related to office activities, their safekeeping, and the utilization of technical capabilities in processing them.
Monitors the office’s needs for workforce, equipment, and materials, and works to ensure their provision.
Supervises the preparation of periodic reports on the office’s activities and achievements, as well as proposals for improving its performance.
Adheres to the policies, work ethics, and procedures of the organizational unit.
Performs any other tasks assigned by direct supervisors.

Required Experience

Minimum of 8 years of experience in a relevant field.

Education

Bachelor’s degree in Business Administration or any related field.

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About the company

Confidential Government

Household Services, Hospitality, and Restaurants • 1-50 employees

Key Responsibilities

Supervises all administrative and office facilities.
Monitors the development of plans and programs for office activities and their implementation after approval.
Supervises coordination with other departments to accomplish joint tasks.
Supervises the receipt of all confidential transactions and correspondence, ensures they are presented to him, and implements his directives regarding them.
Supervises the drafting of letters, transactions, and memoranda, as well as the preparation of reports, copying, and photocopying.
Monitors reception activities for visitors and clients, receives their transactions, and ensures they are presented.
Reviews the notification of the relevant entities of issued instructions and directives.
Supervises the scheduling and organization of interviews, visits, and meetings, the preparation of minutes, obtaining signatures from the relevant parties, and following up on their outcomes.
Supervises coordination with the General Administration of Communication and Media and the relevant entities regarding attendance at seminars and official events.
Supervises the organization of ceremonies and protocols.
Supervises the updating and organization of records, data, and statistics related to office activities, their safekeeping, and the utilization of technical capabilities in processing them.
Monitors the office’s needs for workforce, equipment, and materials, and works to ensure their provision.
Supervises the preparation of periodic reports on the office’s activities and achievements, as well as proposals for improving its performance.
Adheres to the policies, work ethics, and procedures of the organizational unit.
Performs any other tasks assigned by direct supervisors.

Required Experience

Minimum of 8 years of experience in a relevant field.

Education

Bachelor’s degree in Business Administration or any related field.

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About the company

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