This is a full Time Fully remote job
- Manage professional and personal scheduling for CEO
- Manage the CEO’s calendar and arrange his appointments and meetings, prepare agendas, and coordinate with all relevant parties. Ensure that the CEO is well prepared for meetings
- Attend CEO’s meetings as and when required, prepare meeting minutes and follow up on tasks and actions
- Update, maintain and prioritize the CEO's task lists
- Deputize for CEO: make decisions and delegate work to others in the CEO's absence as agreed with CEO
- Manage communications between CEO, senior management and employees on all tasks and initiatives, liaising with internal and external executives on various projects and initiatives
- Collect and present departmental progress reports on projects and initiatives to the CEO. Analyze them and report variances to plans and escalate when they are not going to plan
- Check CEO’s emails and respond to them when needed. Research information for replies to messages where appropriate, both internally and externally
- effective management of own time tasks and in building efficient work relationships
- Screen and handle his phone calls and communications
- Maintain CEO's contacts
- Manage internal and external communication in a timely and in a solution-oriented approach
- Handle the role of Management Committee (MC) Secretary
- Assist the CEO in envisioning and developing new business cases
- Understand the company’s vision and objectives and dedicate yourself to achieving them
- Keep abreast of company policies and procedures and help others understand and follow them
- Continuously focus on enhancing and developing processes and procedures for handling work
- Help document new business concepts and initiatives in presentable formats
- Carry out background research on various topics for the CEO and present reports and findings to stakeholders
- Help formulate business models and feasibility studies
- Come up with initiatives to improve overall work effectiveness and help develop procedures and systems to enhance work environment and general performance
- Support CEO in maintaining outstanding engagement levels with key clients and partners
- Maintain and protect company ethics with an extreme sense of commitment, confidentiality, discretion and with extreme professionalism and integrity
- Help CEO stay updated on project implementation statuses
- Assist the CEO in initiating and carrying forward various organizational development activities and initiatives
- Draft, type, edit, format proofread and assemble reports, documents and presentations
- Ensure staff adherence to standards and procedures and expedite workflows
- Perform administrative and office support, such as writing business letters, typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
- Review internal documents prepared by staff before passing them to the CEO
- Handle CEO’s travel arrangements and plans
Job Requirements
- Preferably a university degree in Business Administration. A master’s degree in business administration is a plus
- Worked as a CEO-level EA for at least 3-5 years, with overall experience of at least 7 years
- Excellent communication and presentation skills in Arabic and English, both verbally and written
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