MAIN FUNCTIONS:
▪ Responsible for accurate invoicing, timely payment collection, daily financial reporting, and ensuring proper
documentation and compliance with company policies.
RESPONSIBILITIES:
Invoicing & Documentation
▪ Issue accurate invoices for all customer purchases, ensuring prices, product codes, and applied discounts match
approved proformas and company sales policies.
▪ Ensure all customer details are correctly recorded, and that invoices are acknowledged and signed, including
acceptance of relevant company terms and policies.
▪ Open customer accounts in line with internal procedures and control policies.
▪ Coordinate with the Branch Manager to issue sales return documents.
▪ Work closely with the Branch Manager to handle documentation related to defected items, ensuring clear tracking
and follow-up.
▪ Ensure that all items displayed in the showroom are properly priced and coded in accordance with company
guidelines, coordinating with the administration teams in HQ as needed.
▪ Maintain a complete, well-organized filing system for all invoices and supporting documents both in physical and
digital formats to ensure ease of access and compliance with audit requirements.
Payment Collection, daily cash closing & Reporting
▪ Collect payments from customers (cash, credit card, or transfer) and issue official invoice accordingly.
▪ Record and reconcile daily cash collections, ensuring alignment with issued invoices.
▪ Perform daily cash closing, balancing collections against invoices and receipts, and report any discrepancies
immediately.
▪ Prepare daily sales and payment reports and submit it to the management.
▪ Follow up on pending payments in coordination with the Branch Manager.
Coordination & Support
▪ Coordinate with sales consultants to clarify pricing, customer details, and order accuracy before issuing invoices.
▪ Liaise with the delivery and warehouse team to confirm readiness and delivery schedules of invoiced items.
▪ Support the sales team by providing invoice copies or payment updates when required.
▪ Ensure all financial transactions comply with company policies and internal control procedures.
Stock & Product Coordination
▪ Collaborate with the warehouse team to verify availability of invoiced items.
▪ Report discrepancies between sales records and stock levels, if any.
▪ Alert the Branch Manager regarding any stock, pricing, or invoicing concerns.
AUTHORITIES:
▪ Refer to the latest Authority Matrix as approved by Top Management for decision-making scope.
QUALIFICATIONS:
▪ Baccalaureate Diploma or TS Accounting or equivalent.
EXPERIENCE:
▪ At least 1 years of experience in accounting, invoicing and/or cashier.
COMPETENCIES:
▪ Strong attention to detail and accuracy.
▪ Good knowledge of basic accounting principles.
▪ Proficiency in invoicing software, Excel, and basic ERP systems.
▪ Trustworthy with handling financial data and customer payments.
▪ Strong organizational and communication skills.
▪ Ability to work under pressure and meet reporting deadlines.
▪ Accountable & responsible.
▪ Technical Skills: Computer literate including knowledge of MS Office.
