Role Description
We are seeking a detail-oriented and organized billing professional to support invoice preparation, billing administration, and the accurate processing of financial transactions. This role plays an important part in maintaining reliable billing records, ensuring invoices are issued correctly, and supporting timely payments through clear documentation and effective coordination.
The successful candidate will be responsible for preparing, reviewing, and processing invoices in accordance with approved pricing, contractual terms, purchase orders, and internal procedures. Duties include verifying billing details, checking customer information, confirming transaction amounts, reviewing supporting documents, and ensuring that invoices are complete and accurate before they are issued. The role also involves maintaining organized billing records and updating financial systems with relevant transaction information.
Additional responsibilities include monitoring invoice status, tracking outstanding payments, responding to billing inquiries, and coordinating with customers or internal departments to resolve discrepancies. The position may require reviewing credit notes, processing billing adjustments, checking payment allocations, and supporting the reconciliation of invoices against purchase orders, delivery records, service agreements, or other relevant documentation.
The role will work closely with accounting, finance, sales, customer service, and operations teams to ensure that billing information is communicated accurately and processed within established timelines. The successful candidate will help investigate invoice discrepancies, identify missing information, follow up on pending approvals, and maintain clear records of any changes or adjustments.
The position may also support monthly billing summaries, accounts receivable reporting, audit preparation, and the maintenance of billing databases. Responsibilities include organizing digital documentation, protecting confidential financial information, and following established approval procedures and data management practices.
A strong focus on accuracy, consistency, and timely follow-up is essential. The successful candidate will contribute to efficient billing operations by identifying opportunities to improve invoice workflows, reduce processing errors, and maintain dependable financial records. The overall objective is to ensure that billing activities are handled professionally, transparently, and in alignment with the organization's financial procedures.
Qualifications
