We are looking for a highly organised and detail oriented Bid Writer to support the preparation, coordination and submission of proposals, tenders and prequalification documents. The role requires strong English proficiency, strong writing and comprehension skills, and the ability to interpret detailed client requirements. The successful candidate should be confident managing multiple submissions, coordinating with internal teams and ensuring all requirements are completed accurately and on time.
Key Responsibilities
- Review RFPs, RFQs and tender documents to identify scope, deliverables, deadlines and submission requirements.
- Prepare, write and coordinate technical and commercial proposals.
- Edit and proofread bid content to ensure accuracy, consistency, grammar and professional presentation.
- Coordinate with management, design teams and internal stakeholders to gather information required for submissions.
- Manage multiple bids and submission deadlines, ensuring all required documents and information are completed on time.
- Maintain bid trackers, submission records, clarifications and client responses.
- Compile and update company profiles, project references, case studies, CVs and other supporting documents.
- Prepare submission checklists and ensure proposals comply with client requirements, formats and instructions.
- Support the preparation of capability statements, presentations and other client facing materials.
- Coordinate final submissions through email, tender portals or other required platforms and support revisions where required.
Required Skills and Experience
- Proficient written and spoken English.
- Strong English comprehension with the ability to understand detailed tender and proposal requirements.
- Strong professional writing, editing and proofreading skills.
- Excellent organisational and time management skills.
- Strong attention to detail. Strong communication and coordination skills.
- Ability to manage multiple priorities and strict submission deadlines.
- Must be proficient in Microsoft Office ( Word, Excel, PowerPoint and Outlook.)
- Strong document formatting and presentation skills.
- Ability to work independently and coordinate effectively with the wider team.
Preferred Experience
- Previous experience in bids, procurement, administration or business development support.
- Experience preparing technical and commercial proposals.
- Familiarity with tender portals and online submission platforms.
- Experience working with RFPs, RFQs, EOIs and prequalification submissions.
Key Competencies
- Highly organised
- Strong written/ verbal communicator
- Detail oriented and structured
- Proactive and reliable
- Confident coordinating with internal & external stakeholders
- Accountable for accurate and timely submissions
