- Company Description Blooming Wear is a proud Saudi brand dedicated to supporting women by providing comfort and confidence in their everyday lives. The company offers intimate apparel and essentials for key life stages. Blooming Wear celebrates diverse expressions of beauty and strives to make important moments memorable through thoughtfully designed products. Inspired by the butterfly, the brand reflects softness, elegance, and a transformative journey in its designs and customer experience.
Overview:
The Assistant Buyer supports the Buyer and Buying Manager in delivering the seasonal buying plan for the assigned category, ensuring excellent operational execution across the buying cycle. The role is accountable for critical path management, maintaining accurate and timely information in PLM and Dynamics, and coordinating internal and external stakeholders to secure on-time delivery and smooth product flow.
The Assistant Buyer ensures that tech packs and product information are issued on time, that tracking tools and assortment plans are kept fully accurate, and that systems are updated with actuals so teams can rely on one source of truth for decision-making and execution.
Key Responsibilities:
1) Critical Path & On-Time Delivery Execution
- Own the weekly critical path tracker for the category, ensuring deadlines are known, actioned, and communicated proactively.
- Drive follow-ups with vendors and internal stakeholders to ensure all milestones are met (lab dips, strike-offs, fit approvals, PP samples, bulk booking, ex-factory dates, shipping docs).
- Escalate risks early with clear recovery options (airfreight, split shipments, partial deliveries, resequencing).
- Maintain accurate delivery status updates and ensure stakeholders have clear visibility to support launch readiness.
- Proactively identify and red-flag risks in advance, and come prepared with mitigation proposals (e.g., resequencing deliveries, split shipments, substitutions, reallocation), escalating early and tracking actions through to closure.
2) Systems & Data Accuracy (PLM + Dynamics as Single Source of Truth)
- Ensure 100% accuracy and timeliness of product and order information in PLM and Dynamics, including actual dates, approvals, cost updates, vendor details, and delivery status.
- Maintain system discipline so cross-functional teams can rely on the system as the single source of truth.
- Support PLM implementation by ensuring clean data, correct document storage, and consistent ways of working.
3) Trading Insights, Store & Competition Intelligence
- Actively participate in weekly trade reviews (top and bottom sellers), using data to highlight performance drivers and risks, and support action planning (replenish, reallocate, reprice, exit).
- Build and communicate an understanding of customer demand, drawing from weekly selling, store feedback, and observed customer behavior.
- Conduct regular store visits to validate execution, capture customer insights, and identify commercial opportunities.
- Complete competitor and market pricing checks (including promotions and price architecture), sharing clear findings and implications with the Buyer to support pricing and assortment decisions.
4) Product & Tech Pack Coordination
- Coordinate with Design/Technical to ensure tech packs are complete and issued on time to vendors.
- Track sample requests, approvals, and revisions, ensuring all comments and approvals are recorded and communicated clearly.
- Support quality and fit execution by tracking testing requirements, approvals, and documentation in the system.
5) Assortment Plans, Files & Stakeholder Coordination
- Maintain accurate assortment plans and trackers (options, depth, pricing, segmentation) ensuring files are updated, version-controlled, and usable for all stakeholders.
- Support the Buyer in preparing range reviews, seasonal line plan updates, and trade packs with accurate data.
- Ensure alignment of assortment information between PLM, Dynamics, and shared planning files (no mismatches).
6) Buying Operations & Administrative Execution
- Support PO creation and updates in line with approved budgets, costs, and timelines.
- Ensure all required documentation is complete and submitted on time (POs, spec sheets, costing sheets, shipping documents).
- Support vendor communication and meeting preparation: minutes, action logs, and follow-ups to closure.
Qualifications:
· Bachelor's degree in business administration, fashion management or a related field is often preferred.
· At least 2 years of experience in procurement or purchasing department
· Good Communication Skills
· Good in English (read, write, and speak)
· Strong organizational and time management skills
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Dynamics 365 is often preferred
· Attention to detail and accuracy
· Ability to work independently and as part of a team
