⚠️ PLEASE READ BEFORE APPLYING
Salary Expectation Notice: The budget for this position is strictly AED 3,500 – AED 4,500 per month.
Please only apply if this salary range aligns with your expectations. Applicants who do not accept this range in the mandatory pre-screening questions will be automatically filtered out.
About the Role
We are an established specialized technology team delivering high-end commercial and hospitality projects across the UAE. Operating out of our primary office location in a central business centre, we are seeking a sharp, highly organized, and proactive Operations & Executive Assistant to support management across daily operations, project logistics, client/vendor communications, and administrative tracking.
This role features a hybrid work schedule—combining structured office days at our business centre with remote work for part of the week.
This is not a slow-paced administrative role—you will be right in the mix of fast-moving project operations, procurement follow-ups, and executive schedule management.
Key Responsibilities Executive Support: Manage calendars, prioritize communications, coordinate high-level meetings, and act as a reliable gatekeeper and coordinator for daily operations. * Task Follow-Up: Rigorous daily follow-up on operational tasks, action items, and cross-team deliverables to ensure nothing slips through the cracks. * Project & Document Coordination: Maintain project tracking sheets, log client/supplier invoices, assist with quotation formatting, and organize procurement documentation. * Vendor & Client Liaison: Follow up with suppliers on lead times, deliveries, and payment schedules, ensuring seamless communication across active job sites. * Office & Remote Operations Support:* Oversee day-to-day administrative functions at our business centre office, maintain remote workflow coordination on work-from-home days, handle incoming inquiries, track petty cash/expenses, and assist with staff/vendor onboarding logistics.
Requirements & Qualifications
What We Offer Monthly salary: AED 3,500 – AED 4,800 * Flexible Work Model:* Hybrid work structure (partially remote / partially in-office at our business centre location). * Fast-paced, high-end project environment with room to take full ownership of operational processes.
