Find a job, a company, or an NGO What you would do
- Manage the CTO's calendar, meetings and travel; triage the shared inbox and flag what needs a founder.
- Run the office — supplies, equipment, utilities, maintenance, visitors.
- Prepare and file documents for government bodies, banks and the commercial registry; work with the external accountant and lawyer.
- Onboard new hires: contract, social insurance, equipment, accounts, first-week schedule.
- Issue client invoices, track payments, and chase what is overdue. Collect supplier invoices and receipts for the accountant.
- Watch the subscriptions and vendor accounts — cloud hosting, payment providers, SaaS tools, freelancer platforms — and flag renewals and anything odd.
- Keep a simple monthly cash overview for the founders.
- Coordinate paperwork and correspondence with our German partner office, and track deadlines on German client contracts and compliance items.
- Keep ClickUp tidy — tasks assigned, dates set, the week visible — and collect status from marketing, design and engineering before the weekly review.
- Draft the weekly client update from team input for a founder to approve; take meeting notes and see action items through.
What we are looking for
- Three or more years as an executive assistant, office manager or operations coordinator.
- Fluent written and spoken English, and Arabic.
- Organised and reliable: you close loops without being reminded.
- Comfortable with numbers — invoices, basic spreadsheets, payment tracking.
- Discretion with financial and HR information, which is most of what crosses your desk.
- Google Workspace — Gmail, Calendar, Drive, Sheets — without thinking about it.
Nice to have
- German, at A2 or above.
- A software company, agency or startup somewhere in your past.
- ClickUp, Notion or a similar task tool.
- Basic bookkeeping or accounting coursework.
- Experience with Egyptian government paperwork and social insurance.
What we offer
- A direct line to the founders, and the authority to fix a process rather than route around it.
- A team that is being built around you over the next six months, not one you are joining at the end.
- Tools that already exist — Google Workspace, ClickUp, WhatsApp Business, Excel — rather than a system you have to invent.
- Reports to the CTO and co-founder.
