Duties and Responsibilities
Read and understand Requests for Proposal (RFPs), Bills of Quantities (BOQs), technical specifications, drawings, and Purchase Requisitions (PRs).
Analyze each item’s description, quantity, unit of measurement, dimensions, material, performance requirements, approved brand or manufacturer, and applicable standards.
Confirm whether the scope includes supply only or supply and installation, testing and commissioning, accessories, spare parts, and training.
Identify discrepancies or missing information between BOQs, drawings, and specifications, and obtain clarification from the technical department before purchasing.
Prepare a clearly defined procurement scope to prevent missing components and subsequent additional costs.
Handle infrastructure procurement, including pipes, fittings, valves, pumps, water and sewerage networks, stormwater systems, road materials, lighting, and cables.
Handle building procurement, including steel, concrete, waterproofing and insulation, façades, doors, finishes, and mechanical, electrical, and plumbing systems.
Identify the original manufacturer, supplier or authorized distributor, country of origin, and whether materials are available locally or require importation.
Evaluate suppliers’ technical capabilities, production capacity, delivery reliability, quality, and after-sales service.
Propose compliant alternatives when necessary and obtain technical approval before committing to a purchase.
Prepare and issue Requests for Quotation (RFQs) specifying technical requirements, quantities, supply scope, and required delivery dates.
Review quotations item by item to identify compliance, exclusions, omissions, and pricing assumptions.
Prepare standardized technical and commercial comparisons covering:
Manufacturer, model, country of origin, and technical compliance.
Unit prices and total quoted cost.
Transportation, freight, insurance, and customs duties, where applicable.
Unloading, installation, testing, and commissioning, where included in the procurement scope.
Manufacturing lead time, delivery schedule, and delivery location.
Payment terms, warranties, and after-sales service.
Evaluate the lowest price against the best overall value and submit a documented purchase recommendation with clear justification.
Negotiate prices, discounts, price validity, delivery schedules, and payment terms.
Review Purchase Order (PO) terms and link payments to clearly defined milestones, such as approval, manufacturing, delivery, or acceptance.
Verify advance payment guarantees or performance guarantees when required by the transaction and company policy.
Clarify the warranty period, commencement date, coverage, exclusions, and repair or replacement procedures.
Coordinate provisions for delays, cancellation, and changes with the Procurement Manager and Contracts Department, within approved authority limits.
Follow up on the submission and approval of samples, catalogues, technical data sheets, material submittals, and conformity certificates.
Ensure that the final quotation and purchase order match the approved technical submission.
Prepare clear purchase orders covering specifications, quantities, prices, technical attachments, delivery schedules, payment terms, and warranties.
Ensure that any changes to the brand, model, country of origin, or specifications receive written approval.
Prepare procurement schedules aligned with the project programme and identify long-lead items early.
Verify realistic lead times, including approval, manufacturing, inspection, shipping, customs clearance, and final delivery.
Monitor manufacturing and shipping progress, update expected arrival dates, and escalate potential delays promptly.
Coordinate with site teams, warehouses, and quality personnel to verify quantities, condition, and compliance upon receipt.
Resolve shortages and damaged or non-compliant materials, follow up on replacements, and close outstanding issues.
Match purchase orders, goods receipt records, and invoices before submitting payment documents to Finance.
Follow up on supplier payment requests in accordance with agreed payment, receipt, and acceptance terms.
Maintain complete records of quotations, evaluations, approvals, correspondence, and warranties.
Prepare periodic reports on procurement status, financial commitments, savings, supply risks, and supplier performance.
Qualifications and Experience
Bachelor’s degree in Civil, Mechanical, or Electrical Engineering, depending on the procurement scope. A degree in Supply Chain Management or Business Administration may be accepted if supported by strong technical knowledge of construction.
7–10 years of experience in construction procurement, including at least three years handling advanced procurement responsibilities.
Demonstrated experience in infrastructure and building projects, with knowledge of the Saudi supplier market and international sourcing.
Ability to read specifications, drawings, and BOQs and prepare technical and commercial evaluations.
Proficiency in Excel and ERP systems, with strong technical and business English.
CIPS or a relevant professional qualification in procurement or supply chain management is preferred.
Essential Skills and Attributes
High attention to detail, analytical thinking, negotiation skills, consistent follow-up, strong document control, and professional integrity. The candidate must be able to identify omissions, exclusions, and hidden costs, and thoroughly verify details before committing to a supplier.
Key Performance Indicators
Accuracy and completeness of purchase orders and quotation evaluations.
Delivery within the project’s required dates.
Reduced material non-conformities and shortages.
Documented savings while maintaining required quality and specifications.
Timely closure of approvals, outstanding issues, and supplier claims.
Recommended Practical Recruitment Assessment
Provide the candidate with a BOQ item, its specifications and drawing, and three supplier quotations. Ask the candidate to prepare a comparison and purchase recommendation.
A suitable candidate should identify missing information, calculate the complete cost, verify lead times, payment terms, and warranties, and clearly justify the recommended supplier.
