Coordinate end-to-end procurement activities from material requisition to delivery. Receive and review Purchase Requisitions (PRs) and ensure required specifications and approvals are available. Obtain and compare quotations from approved suppliers and vendors. Prepare RFQs, bid comparisons, purchase orders, and procurement documentation. Coordinate with suppliers regarding pricing, availability, lead times, payment terms, and delivery schedules. Follow up regularly on PO status, manufacturing, dispatch, and delivery. Maintain an updated procurement tracking/expediting report. Coordinate with project, engineering, warehouse, logistics, and finance teams to resolve procurement issues. Support vendor evaluation, registration, and maintaining an approved supplier database. Ensure procurement activities comply with company procedures, project requirements, and commercial terms. Monitor material delivery against project schedules and escalate potential delays. Verify supplier documentation such as quotations, invoices, delivery notes, certificates, and compliance documents. Assist in resolving discrepancies related to quantity, quality, pricing, and delivery. Coordinate with finance for invoice verification and payment processing. Maintain proper records of PRs, RFQs, quotations, POs, contracts, and supplier correspondence. Support cost-saving initiatives through supplier negotiation and competitive sourcing. Prepare regular procurement status reports for management.
