We are looking for an Operations Assistant to join our team and support the planning and execution of events from concept to completion.
Key Responsibilities:
- * Plan and coordinate corporate, promotional, social, and special events.
- Coordinate event schedules, timelines, logistics, and operational requirements.
- Communicate with clients to understand their requirements and expectations.
- Coordinate with vendors, suppliers, venues, and service providers.
- Negotiate pricing and coordinate service agreements.
- Monitor event budgets, expenses, invoices, and payments.
- Oversee event setup, execution, and breakdown.
- Coordinate transportation, catering, entertainment, equipment, and other event requirements.
- Resolve operational issues during events and ensure smooth execution.
- Prepare detailed post-event reports covering execution, issues, client feedback, vendor performance, and recommendations.
- Maintain strong relationships with clients and stakeholders.
- Ensure events meet company quality standards and comply with Saudi regulations.
Requirements: Previous experience in event operations, event management, or a related field*.
* Strong organizational and coordination skills.
* Good communication and client-handling skills.
* Ability to coordinate multiple vendors and service providers.
* Good understanding of event logistics and on-site operations.
* Ability to work under pressure and meet tight deadlines.
* Strong problem-solving and follow-up skills.
