About the CompanyAlmotakamila Flexible Packaging is an Iraqi manufacturing company based in Baghdad, providing flexible packaging and printing solutions for a range of industries. Our operations bring together production, printing, and prepress capabilities to support customers’ packaging requirements.About the RoleWe are seeking an experienced Office Manager & Administration Officer to coordinate daily administrative operations, support management, and maintain effective communication across departments.This role requires a highly organized professional who can manage competing priorities, maintain accurate records, handle confidential information, and follow through on tasks with minimal supervision.
Location: Baghdad, IraqEmployment Type: Full-time, on-siteExperience: Minimum 5 years of relevant experience
Key Responsibilities
• Manage daily office and administrative operations, ensuring an organized and professional working environment.
• Coordinate management schedules, meetings, appointments, and official correspondence.• Prepare meeting agendas, record minutes, and track action items through to completion.
• Draft, review, and maintain official letters, reports, presentations, and administrative documents.
• Coordinate communication and follow-up between management and different departments.
• Monitor outstanding administrative matters, track deadlines, and escalate delays when necessary.
• Maintain structured physical and digital filing systems for company records, contracts, and correspondence.
• Coordinate with suppliers, service providers, visitors, and other external parties.
• Monitor office supply requirements and coordinate replenishment and maintenance requests with the relevant teams.
• Support HR and other departments with administrative documentation and coordination when required.
• Follow company procedures for official communication, document handling, and information security.
• Handle management and company information with accuracy, discretion, and confidentiality.
• Identify practical improvements to administrative procedures, filing systems, and internal workflows.
Required Qualifications and Skills
• A minimum of 5 years of relevant experience in office management, administration, or a comparable role.
• Strong organizational, planning, and follow-up skills.
• Excellent communication and interpersonal skills, with the ability to interact professionally with management, employees, and external stakeholders.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to prepare clear correspondence, reports, and meeting minutes.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy under pressure.
• Strong attention to detail, sound judgment, and a proactive approach to resolving administrative issues.
• A high level of professionalism, reliability, and respect for confidentiality.
• Ability to work independently and collaborate effectively across departments.Preferred Qualifications
• A diploma or bachelor’s degree in Business Administration, Office Management, or a related field.
• Previous experience in a manufacturing or industrial environment.
• Good command of both Arabic and English.
• Familiarity with Microsoft Teams, shared document platforms, and digital filing systems.Application
Please submit an updated CV through this LinkedIn job listing, highlighting your relevant experience in office management, administrative coordination, and management support.
careers@motakamila.net
