Job Purpose
Assist the Project team in Awareness of and Compliance with Contract Requirements (signed with Client), Anticipate Risks and help Project Managers/ Project Directors (PMs/PDs) in preparation of Claims and contractual correspondences.
Principal Accountabilities
Policies, Processes & Procedures
• Adhere to organizational policies and procedures to ensure compliance and maintain a productive work environment.
• Implement and uphold safety and security protocols to protect the well-being of all employees and company assets.
Main Areas of Responsibility
• Review various contractual documents as directed by and under the supervision of the Director, Commercial Contracts (“DCC”).
• Assist the Project Managers/Project Directors and DCC in the negotiation of variations with the Clients’ agents.
• Review Variation Orders (VOs) received from Clients, highlight any risk in the terms of VOs and propose required amendments.
• Review VOs issued by the Commercial team to the Subcontractors for validation.
• Assist Commercial teams at sites in dealing with major Subcontract Agreements and Vendors’ claims.
• Assist in preparation of correspondences to Client(s), including Claim Notices and Claim Particulars in coordination with Project Planner for EoT claims.
• Organize and monitor tracking logs issued by site teams and ensure dispatching to all concerned.
• Organize and monitor the Project risk register and monitor mitigation by the site team.
• Implement Contract Management procedures, workflows and practices for improvement of business processes, cost reduction and productivity improvement.
• Assist in monitoring projects’ performance with respect to compliance with Contractor’s rights and obligations.
• Prepare Monthly Dashboard for Variations, Claims and Disputes / Recommendations.
• Coordinate and attend Commercial / Contracts meetings with Client’s agents and internal site teams.
• Advise on projects handover and closeout and assist in obtaining Taking Over Performance Certificates.
Required Academic Qualification
Qualification: Bachelor’s Degree
Category: Architectural / Civil Engineering
Other Requirements
• Technical & Construction experience on infrastructure sites
• Claims experience and familiarity with legal terminologies
• Face-to-face communication preference and compliance with superior guidelines
• Fluency in English language (speaking and writing)
• Proficiency in MS Office (Excel, Word, PowerPoint)
Years of Experience
• 10 – 12 years of experience, including at least 7 – 8 years as Contracts Administrator / Manager
