Job type: Full-Time, onsite
Location: JLT, Dubai, UAE
We are looking for a highly organized, proactive, and reliable Executive Assistant to CEO & Office Coordinator to support the CEO and manage the day-to-day administrative operations of Dubai office for our client (pharmaceutical trading company).
The successful candidate will provide direct support to the CEO while coordinating the day-to-day administrative operations of the Dubai office.
Key Responsibilities
- Manage the CEO’s calendar, meetings, appointments, and business correspondence.
- Organize business travel, flights, hotels, transfers, and meeting arrangements.
- Prepare and follow up on emails, documents, meeting notes, and action items.
- Coordinate communication and follow-ups with employees, international business partners, banks, auditors, consultants, and service providers.
- Manage the daily administrative needs of the Dubai office.
- Maintain proper filing and organization of contracts, invoices, corporate documents, and correspondence.
- Follow up on deadlines, document signatures, renewals, and pending administrative matters.
- Handle confidential business and management information with a high level of discretion.
Candidate Profile
- Previous UAE experience as an Executive Assistant, Personal Assistant, or Office Coordinator/Office Manager is MANDATORY (not less than 2 years)
- Excellent written and spoken English
- Strong organizational, communication, and follow-up skills.
- Proficiency in Microsoft Office and Outlook.
- Professional, reliable, detail-oriented, and able to work independently.
- Experience in the pharmaceutical/healthcare sector is an advantage.
- Turkish/Arabic language skills would be an advantage.
- References are required.
Preferrred start date: 1 November 2026.
Applicants must already be in the UAE; otherwise, their applications will not be considered.
