Company DescriptionUnited Development Company for Consultancy & Training (UDC) is a leading training and consulting firm, established in 2002 in Kuwait. Leveraging strategic international collaborations with renowned training providers around the globe, UDC designs and delivers innovative, high-impact programs led by top-tier trainers and subject-matter experts. Our mission is to empower individuals and organizations through customized learning and development solutions that drive sustainable growth and success.
Job Title: Executive Assistant
Location: Sharq, Kuwait (On-site)
Job Type: Full-time
Role Summary
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our senior management team. The successful candidate will play a key role in ensuring smooth day-to-day operations by providing high-level administrative support, facilitating internal and external communications, and managing office tasks with professionalism and discretion.
Key Responsibilities
- Provide executive-level administrative support to senior management
- Prepare, review, and manage expense reports and related documentation
- Handle internal and external correspondence in both Arabic and English
- Organize and coordinate meetings, including preparing agendas, materials, and follow-ups
- Draft professional proposals, RFPs, and RFQs as required
- Support the preparation and design of presentations
- Draft and schedule Social media posts , monitor engagement, support content sharing by trainers and executives
- Maintain organized filing systems and ensure accurate document printing and record keeping
- Conduct client follow-ups and assist in handling meeting requests and scheduling
- Assist in occasional client visits or off-site support if required
- Act as a point of contact to ensure high standards of client satisfaction
- Perform general administrative duties, including data entry, calendar management, and travel arrangements
- Prepare training rooms by reserve spaces, arrange ergonomic/seating layouts, stock supplies, handle setup using best‑practice checklists
- Take initiative and perform any task necessary to ensure efficient team performance
Qualifications & Skills
- Proven experience in a similar Executive Assistant or Administrative role
- Strong executive support and administrative assistance capabilities
- Excellent verbal and written communication skills in both Arabic and English
- Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook)
- High attention to detail with strong organizational and time management skills
- Ability to manage multiple tasks and priorities under pressure
- Proactive and flexible, with a willingness to take ownership of tasks and adapt to evolving responsibilities
- Strong attention to detail, proactive, and service-oriented
- Team-oriented mindset with a can-do attitude
Additional Assets (Preferred but not required)
- Experience in training, consultancy, or professional services sectors
- Familiarity with proposal writing and procurement documentation (RFPs, RFQs)
- Design skills (PowerPoint visuals, basic formatting for client documents)
If you’re a self-motivated professional with a passion for excellence and thrive in a dynamic environment, we invite you to join our team and contribute to delivering impactful solutions that shape the future of individuals and organizations alike.
