Maintain and control all institutional documents, policies, procedures, forms, and records to ensure accuracy and compliance.
Establish and implement document control procedures, standards, and workflows.
Review, register, distribute, and archive documents according to approved protocols.
Ensure that only the latest approved versions of documents are available for use.
Track document revisions, updates, and approval status, maintaining complete revision histories.
Manage electronic and hard-copy filing systems to ensure documents are organized, secure, and easily retrievable.
Coordinate with academic and administrative departments to collect, update, and maintain required documentation.
Support accreditation, audit, and quality assurance activities by maintaining and providing required records and evidence.
Monitor compliance with document retention schedules and confidentiality requirements.
Control access to sensitive student, staff, and institutional records in accordance with data protection policies.
Generate periodic reports on document status, outstanding approvals, and compliance metrics.
Train employees on document control procedures and best practices.
Respond to document retrieval requests in a timely and professional manner.
Ensure regular backup and protection of electronic records and document databases.
Continuously improve document management processes to enhance efficiency and regulatory compliance.

Qualifications :-

Bachelor's degree in Business Administration, Information Management, Education Administration, or a related field.
2-5 years of experience in document control, records management, administration, or quality assurance.
Experience in schools, universities, training centers, or educational institutions is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with Document Management Systems (DMS/EDMS).
Strong document filing, indexing, and records management skills.
Knowledge of accreditation and quality assurance documentation processes.

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About the company

Elsewedy Technical Academy - STA

Education Management • 1,000+ employees

In 2011, Elsewedy Electric and the Ministry of Education signed an initiative to start Elsewedy Technical School. This initiative aimed to improve the technical education and training in order to have a better connection between the technical school and the professional work envi…

Responsibilities :-

Maintain and control all institutional documents, policies, procedures, forms, and records to ensure accuracy and compliance.
Establish and implement document control procedures, standards, and workflows.
Review, register, distribute, and archive documents according to approved protocols.
Ensure that only the latest approved versions of documents are available for use.
Track document revisions, updates, and approval status, maintaining complete revision histories.
Manage electronic and hard-copy filing systems to ensure documents are organized, secure, and easily retrievable.
Coordinate with academic and administrative departments to collect, update, and maintain required documentation.
Support accreditation, audit, and quality assurance activities by maintaining and providing required records and evidence.
Monitor compliance with document retention schedules and confidentiality requirements.
Control access to sensitive student, staff, and institutional records in accordance with data protection policies.
Generate periodic reports on document status, outstanding approvals, and compliance metrics.
Train employees on document control procedures and best practices.
Respond to document retrieval requests in a timely and professional manner.
Ensure regular backup and protection of electronic records and document databases.
Continuously improve document management processes to enhance efficiency and regulatory compliance.

Qualifications :-

Bachelor's degree in Business Administration, Information Management, Education Administration, or a related field.
2-5 years of experience in document control, records management, administration, or quality assurance.
Experience in schools, universities, training centers, or educational institutions is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with Document Management Systems (DMS/EDMS).
Strong document filing, indexing, and records management skills.
Knowledge of accreditation and quality assurance documentation processes.

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Document Control Specialist