Duration: 12 Months (Extension Possibility)Requirements:
- * Strong Interpersonal Communication and Collaboration
- Demonstrates a "One Team" mindset, builds effective partnerships across functions, and fosters productive working relationships in a highly collaborative environment.
- Project and Expansion Environment Experience
- Proven experience working in project-based or expansion-focused environments, with the ability to adapt effectively to evolving business needs, shifting priorities, and changing project demands.
- Detail Orientation and Resourcefulness
- Exhibits strong attention to detail, critical thinking, and resourcefulness in identifying solutions, managing competing priorities, and driving work forward with minimal direction.
PUurpose:
- * Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking.
- This position will work alongside the project management team & require a high level of confidentiality.
Functions:
- * Own/lead projects as assigned under direction of department leader.
- Oversee project flow process, through origination to completion within the defined scope, cost & time constraints.
- Own calendar, manage schedule, anticipate needs & effectively manage these while meeting the needs of the customer.
- Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams.
- Responsible for process to update targets & presentation of status to department management.
- Own meeting action list, following up with action owners to ensure completion according to schedule.
- Plan, design & execute both meetings/off-site events as well as virtual meetings & events.
- Create, design &/or edit presentations for meetings & events.
- Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site events.
- Prepare & submit expense reports on behalf of management in compliance with policies.
- Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved.
- Support the project with tasks & social activities as needed.
- Support New Hire Onboarding activities for newly hired employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed.
- Order & maintain supplies needed to support the assigned department area.
- Set up & maintain 5S standards for documentation, admin & storage areas.
- Support projects through data collection & analysis & translate into visual dashboards.
- Support internal media campaigns related to the project.
- Suggest & implement process improvement & standardization updates.
- Exercise excellent communication skills to represent the department.
- Perform a wide range of administrative duties confidential in nature.
- Partner & collaborate closely with local colleagues.
- Follow all safety & environmental requirements in the performance of duties.
- Other accountabilities, as assigned.
Physical Requirements:
- * May move equipment &/or supplies weighing up to 33 pounds within the facility using various body positions.
- May be required to be on your feet for up to a 12-hour shift.
- May require corrected vision to 20/20 or 20/25, based on role.
- May require color vision based on role.
- May require the ability to work in loud noise environments with hearing protections.
Qualification:
- * Bachelor’s degree in Business Administration or related field from an accredited university required, or equivalent combination of education & experience required.
- Minimum of four (4) years of experience in an administrative field required, preferably in a pharmaceutical environment, with Bachelor's Degree.
- May consider an Associate degree in Business or related field of study from an accredited university with six (6) years of experience in an administrative field, preferably in a pharmaceutical environment.
- May consider a High School Diploma or equivalent with eight (8) years of experience in an administrative field, preferably in a pharmaceutical environment.
- Office management support - ordering equipment, supplies, managing catering requests, personnel onboarding support.
- Administrative support - event planning, running boards/staff meetings, note taking, action planning, calendar management, travel/expense reporting, etc.
- Strategic partner support - planning and support for agenda planning, business cycle calendar planning, helping plan and drive content submission/integration/etc. for multi-level governance meetings, etc.
- Ability to problem solve & navigate complex assignments preferred.
- Strong knowledge & experience using Microsoft Office applications, including Word, Excel, PowerPoint & Outlook required.
- Project management skills a plus.
- Pharmaceutical experience a plus
About US Tech SolutionsUS Tech Solutions is a global staff augmentation firm providing a wide range of talent-on-demand and total workforce solutions. To learn more about US Tech Solutions, please visit: www.ustechsolutions.com
US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
AI StatementBy applying, you acknowledge that AI-assisted tools may be used during the hiring process.
