About the Company
Almotakamila Flexible Packaging is an Iraqi manufacturing company based in Baghdad, specializing in flexible packaging and printing solutions. We are looking for an experienced Administrator to support our daily operations and ensure effective administrative coordination across the company.
About the Role
The Administrator will organize day-to-day administrative activities, maintain accurate documentation, and support communication between management, departments, and external parties.
The successful candidate will demonstrate strong organizational skills, attention to detail, and the ability to follow up on multiple tasks while maintaining professionalism and confidentiality.
Location: Baghdad, Iraq
Employment Type: Full-time, on-site
Experience: Minimum 5 years of relevant administrative experience
Key Responsibilities
• Coordinate daily administrative activities and office operations.
• Prepare, organize, and maintain official correspondence, reports, documents, and company records.
• Schedule meetings and appointments and coordinate management calendars.
• Prepare meeting agendas and minutes and follow up on assigned actions.
• Track internal requests, approvals, and administrative deadlines to ensure timely completion.
• Facilitate communication and coordination between management and different departments.
• Maintain accurate physical and digital filing systems, ensuring documents are organized and accessible to authorized personnel.
• Support HR and other departments with administrative processes and documentation when required.
• Coordinate with suppliers, service providers, and external parties regarding administrative requirements.
• Monitor pending tasks, provide status updates, and escalate matters requiring management attention.
• Follow company policies for official communication, document handling, and confidentiality.
• Identify practical opportunities to improve administrative workflows and record management.
Requirements
• A minimum of 5 years of relevant experience in administration or office operations.
• Strong organizational, time-management, and follow-up skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
• Ability to prepare clear correspondence, maintain accurate records, and compile administrative reports.
• Ability to prioritize multiple tasks and work effectively under pressure.
• High standards of professionalism, confidentiality, and attention to detail.
• Ability to work independently and collaborate effectively with different departments.
• Good command of Arabic and English is preferred.
How to Apply
